Administrative Assistant II - ILAC Dominican Republic

 

Creighton University is seeking to hire an Administrative Assistant, this is a full-time job located in the Dominican Republic.

 

Key Responsibilities

Administrative Office Support:

• Maintains close communication and coordination with the ILAC DR-based Team.
• Provides administrative support to Creighton-ILAC DR Team;
• Tracks and orders office supplies, as needed.
• Update any office documents (calendars, meal board, info sheets, etc.), as necessary.
• Places reservations for Creighton-ILAC groups as requested by D.R Team.
• Maintains special events as assigned, such as student birthday celebrations or milestones and all other events as specified by the department.
• Prepares and maintains all documents as it relates to projects related to ILCA D.R and invoices/billing as directed by Director of ILAC-DR.
• Maintains accurate data reporting in respective systems and/or tracking tool.
• Completes other administrative duties as required by the University or supervisor.

Liaison for ILAC Director/ILAC Omaha  Campus and ILAC/CESI

• Liaison for ILAC Director and Operations and ILAC/CESI with project manager, architect, and lead engineer on a regular basis:
• Supports ILAC Director of Operations-DR and ILAC/CESI accountant to record construction funds and construction progress along with coordinating funds for each ILAC program, as needed.
• Liaison for ILAC Director of Operations-DR and ILAC/CESI for projects and invoices that are supported through grants.
• Distributes bills/invoices to each Creighton-ILAC group with ILAC/CESI accountant and assigned Creighton-ILAC Coordinator at the end of each program, as directed.
• Coordinates with ILAC Omaha office and ILCA D.R  for wire transfers transaction needs in a timely manner.
• Keeps record of final bills for each Creighton-ILAC group when submitted for payment.

As part of the ILAC team, may be asked to participate in requested research and grant applications that may benefit programming.

 

Qualifications

• High school degree and some college education required. Bachelor’s degree in accounting, business administration or other related fields is preferred.
• Prior experience working with budgets and logistics coordination, and bilingual English/Spanish is preferred.
• Strong organizational and administrative skills is essential.
• Effective verbal, written and cross-cultural communication skills with the ability to interact professionally with colleagues and group participants. 
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 

 

How to Apply

Applicants are encouraged to apply with a cover letter and up to date resume attached to the online application. If you have any questions submitting your application or materials, please don’t hesitate to contact [email protected]

 

At Creighton University, you are part of something big. Your skills and passions unite with thousands of faculty, staff and students inspired to change the world. Here, we offer meaningful work driven by a 475-year-old Jesuit tradition committed to social justice and serving others. Through this tradition, we push the boundaries on innovation. We pursue new knowledge for the betterment of society. We seek to improve our world through Catholic and Jesuit values. And it all starts with you.

 

 

Change the World From Here

 

AAP/EEO Statement 

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

 

Disclosure Statement 

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.