Administrative Assistant II CSU System Denver Office

Posting Details
Posting Detail Information

Working Title	Administrative Assistant II CSU System Denver Office
Position Location	Denver, CO 80202
Classification Title	Admin Assistant II
Posting Number	202200287P
Position Type	State Classified
Open Date	06/17/2022
Close Date	07/07/2022
Salary	$3,013 - $4,286 pay scale (intend to hire at $3,650 per month)
Employee Benefits	Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time	Full-time
State Classified Hourly	No
Overtime Eligible
Description of Work Unit	The Colorado State University System central office located in downtown Denver. The Colorado State University System is a body corporate of the State of Colorado and is composed of a central System Office, Colorado State University, Colorado State University – Pueblo, Colorado State University – Global Campus, and their constituent agencies, institutes and services. The Colorado State University System is overseen by the Board of Governors and led by the Chancellor.
Position Summary	This position reports to the Director of CSU System Office Operations to provide administrative and logistical support for the System Office. This position performs a wide variety of administrative duties as required by daily operations for the System, supporting all functions of the front desk and exercises independent judgment and works independently under general direction. Maintains records, and implements administrative policies. Handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices. Incumbents will have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and judgment.
Minimum Qualifications	To qualify for this position, candidates must demonstrate: Two full-time years of general clerical experience
Substitutions	At the agency’s discretion, college or university coursework, appropriate to the work assignment, may substitute for the experience on a year-for-year basis. **Please note – to qualify for this substitution, applicants must attach transcripts at the time of application.
Preferred Qualifications	Highly sought applicants will have many of the following: Associate degree or higher education Three+ years of experience in related work. Experience in a corporate or non-profit governing board legal environment. Excellent computer skills, specifically with Microsoft Office (Word, Excel, PowerPoint, Outlook ). Experience in a corporate or non-profit board environment is a plus. Excellent computer skills, specifically with Microsoft Office (Word, Excel, PowerPoint, Outlook –Salesforce is a plus). Detail-oriented Self-motivated, able to identify tasks that need completion, and take action Related state service experience

Essential Job Duties

Job Duty Category	Administrative
Duty/Responsibility	Manages Calendar for AVC for External Relations. Oversees all functions of the front desk and demonstrates independent judgment and working independently under general direction. Manages meeting logistics for the meetings held at the CSU System office for the CSU System, Center for New Energy Economy and other offices housed in the CSU System office. Maintains Office Inventory Maintains Event Inventory.  Supports Events held at the System office. Designated Travel arranger for the System office. Accounting support Processes expenses for Board of Governors General backup for Executive Staff. Maintains records and implements administrative policies.
Percentage Of Time	80%

Job Duty Category	Administrative Support for Special Projects
Duty/Responsibility	Provides support for special projects and System initiatives.  Responds to problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices.  Handles multiple projects that require working independently and daily decision making without close supervision.
Percentage Of Time	20%

Application Details

Special Instructions to Applicants	APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application.  Human Resources must be able to evaluate your experience based on this information.  Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.  The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.  The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.   INCOMPLETE APPLICATIONS If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.  An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application. An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.  RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position.  This process occurs after an application has passed the minimum qualifications screening.   Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.  Please see the Required Documents section of the posting.   NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process.  In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu   Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.  Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947).   DEPARTMENT CONTACT INFORMATION Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires)
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights	If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.