Administrative Assistant II (Campus Wide Pool)

• Reallocate procurement card transactions
• Assist with purchasing requests
• Prepare, process, and close travel documents
• Collect, record, and present data
• Greet visitors and callers
• Receive and distribute packages and mail
• Assist with office maintenance

• Strong work ethic
• Commitment to diversity and inclusion
• Productivity
• Professionalism
• Customer focus
• Teamwork and collaboration skills
• Problem-solving and critical thinking skills
• Technical skills
• Interpersonal skills
• Communication skills
• Ability to Multitask
• Organization skills
• Detail Oriented

• Two years (24 months at full-time, 40hrs/wk) of general clerical experience.

• College or University course work may substitute for the experience on a year-for-year basis. (30 credits = one year of experience.)

• Excellent interpersonal skills with a focus on customer service
• Excellent communication skills (verbal, written, etc.)
• Ability to prioritize a high volume of work with a high level of productivity and accuracy is required
• Ability to interpret complex rules, regulations, policies, procedures, and guidelines and apply them appropriately
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines
• High standards of professionalism with the ability to clearly disseminate information to faculty, staff, students, and community partners
• Keen attention to detail
• Strong problem-solving skills
• Ability to maintain confidentiality for all information regarding faculty, staff and student records, communications and personnel matters
• Ability and willingness to learn new programs
• Experience in an academic department or higher education
• Experience in an office environment
• Related state service experience.

• Greet and direct all visitors including vendors, clients, prospective employees, students, faculty, and staff 
• Answer incoming calls and respond to inquiry or direct to appropriate contact 
• Contribute to a team effort by taking initiative to assist others during periods of increased workload 
• Coordinate between departments and operating units in resolving day-to-day administrative and operational problems 
• Schedule and coordinate schedules, meetings, interviews, travel, and other similar activities 
• Prepare meeting minutes, meeting notes, and internal support materials 
• Address all employees concerns in accordance with company policies and government regulations 
• Coordinate event planning activities (i.e. venue, staffing, catering, set-up, clean-up, speaking arrangements, marketing and communications, lodging, transportation) 
• Make recommendations to revise systems and procedures by analyzing operating practices, record-keeping systems, forms control, and budgetary and personnel 
• Implement change management initiatives for efficient office operations

• Sort and distribute incoming and outgoing mail/ packages; operate manual and electronic mailing equipment; interact with internal and external couriers 
• Manage inventory of assets and supplies (i.e. source for suppliers (vendors), manage invoices, anticipate supply needs, place and expedite orders, verify receipt of supplies requirements and then implement changes 
• Ensure operation of equipment by completing preventive maintenance requirements: call for repairs; maintain equipment inventory, and evaluating new equipment and techniques 
• Perform multifaceted general office support 
• Maintain web site and social media presence for department

• Input information quickly and accurately from a variety of sources into a computer database 
• Create, process, and track purchase orders 
• Prepare financial data reports for budget planning and implementation 
• Perform desktop publishing including design, layout, and editing of program documents 
• Prepare business correspondence (i.e. technical papers, spreadsheets, department documents, presentations, scientific papers) typically using Microsoft Office Suite: Word, Excel, PowerPoint, Access, Publisher, Outlook, Adobe Acrobat

• Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
• The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

• If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
• Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

• Please see the Required Documents section of the posting.

• Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
• The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
• All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
• Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

• Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
• All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb .
A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.