Administrative Assistant I

University of Texas at Arlington, United States

Updated: 28 days ago
Location: Arlington, TEXAS
Deadline: ;

Position Information


Posting Number S05259P
Position Title Administrative Assistant I
Department Graduate School
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday – Friday, 8:00 a.m. – 5:00 p.m.
Open to External and Internal
Salary salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provides general administrative support to the Graduate School under supervision of the Executive Assistant. Performs various routine administrative duties daily. Requires a broad understanding of organizational operations and procedures. May handle confidential and sensitive material.
Essential Duties and Responsibilities
  • Addresses and resolves routine problems within the unit; apply
    internal and external policies and procedures during the
    resolution of problems. 
  • Important processes include
    appointments of graduate assistants, scholarship disbursement,
    and health insurance enrollment
  • Serves as a liaison between the Graduate School and the
    colleges and schools, and other internal and external clients,
    concerning the management of graduate assistants, fellowship
    and scholarship awards, and other matters.
  • Creates routine correspondence (i.e., letters, emails, etc.);
    submits e-forms; maintains files and records
  • Helps manage and maintain department calendars;
    organizes schedules and meetings.
  • Coordinates travel arrangements and prepares
    expense vouchers and expense reimbursements.
  • May perform one or more of the following: reconcile
    departmental financial accounts; review and approve
    financial transactions including vouchers, deposits,
    transfer of funds, and reconciliation of Procard account
  • May perform one or more of the following: act as timekeeper,
    maintain employee records, track annual appointments for the
    business or academic unit, etc
  • Performs other duties assigned
Required Qualifications
  • High school diploma or equivalent with a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience
Preferred Qualifications
  • Bachelors’ degree in Communication, General Studies, or Business. Experience with department budgets. 
  • Experience processing basic financial transactions. Experience with PeopleSoft. 
  • Experience with University of Texas at Arlington policies and procedures
Knowledge, Skills and Abilities
  • Ability to utilize Microsoft Office Suite.
  • Knowledge of standard office practices and procedures.
  • Ability to maintain accurate records.
  • Skilled in written and oral communication skills.
  • Ability to resolving routine problems and make decisions.
  • Ability to draft, read and comprehend a variety of correspondence.
  • Ability to manage time effectively and prioritize work.
  • Skilled in preparing clear and concise reports, correspondence, and other written materials.
  • Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines
  • Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
  • Skilled in applying logical thinking to solve problems or accomplish tasks.
  • Ability to understand, interpret and communicate policies, procedures, and protocols.
Other Requirements
Extended work hours periodically required
Working Conditions
Standard office conditions. Repetitive use of a keyboard at a workstation
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] .


Posting Detail Information


Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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