Administrative Assistant I

• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. 
• Edits, formats, and revises a variety of documents and materials created by others. Develops and maintains spreadsheets.
• Proofreads for grammatical, typographical and basic content errors; compose responses to routine inquiries in accordance to general instructions. 
• Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
• Keeps the Departmental Chair informed of account status, authorized expenditures and identifies cost effective alternatives.
• Maintains calendar, prepares daily schedule and prioritizes meeting requests for Chair
• Ensures the department Chair and Coordinators are appropriately informed and prepares for daily activities.
• Coordinates, attends, prepares materials and special events. 
• Enters, updates, and retrieves information as needed. 
• Screens telephone calls and visitors; schedule and coordinate meetings and appointments. 
• Makes travel arrangements following general instructions and campus procedures which may include travel arrangements for domestic or foreign travel. 
• Performs necessary follow-up for vouchers, expense reports, and reimbursements. 
• May supervise or direct the work of work study students or graduate assistants.
• Oversees ordering and maintenance of office supplies and forms.
• Perform other related duties as assigned.
• A  full job description is available at www.usmd.edu/usm/adminfinance/hr/umspp/n08aa1.html  

• High School Diploma or GED.
• Two years of experience providing administrative support. 
• Knowledge of Microsoft Office Suite Google (G) 
• Must have excellent communication to include written communication skills
• Must have excellent customer service skills. 
• High degree of judgment, discretion, and confidentiality

• Five or more years of administrative support.
• Higher education experience and/or mental health professions knowledge

• General knowledge of and skill in the practical application of generally accepted office practices and procedures. 
• Skills in using various computer software packages, such as word processing, spreadsheets, database, presentation programs, internet, email, and calendaring software.
• Ability to plan, organize, prioritize, and execute multiple and continuing  assignments with general instructions. 
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to communicate effectively both orally and in writing.

UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.