Administrative Assistant I

This position is for a half time (50%) appointment. Candidates are required to submit the following to be considered for this position:

• Resume, with date ranges, whether it was full or part time, and hours per week worked
• Cover Letter that outlines how your skills meet those required for this position.
• DD-214 for veteran applicants.
• Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Tentative Timeline for this position:

• Priority deadline September 6, 2021.
• Tentative interview dates to begin the week of September 13, 2021.
• Tentative start date: October 1, 2021.

What we offer: 

• The salary for this position is $15,492 ($1,297/month), non-negotiable. 
• This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).
• The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services . Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado .

This program assistant handles a varity of duties including webpage management, promotion of the Colorado Mathematical Olympiad and Geombinatorics journal, and administrative duties related to these programs, and supporting the mission of the College of Letters, Arts and Sciences. 

Key responsibilities include:

Administrative Tasks pertaining to the Geombinatorics journal & The Soifer Mathematical Olympiad:

• Maintain files.
• Curate and timely completion and processing of documents and information.
• Information release to and communication with external constituents.
• Periodic printing and mailing of the journal.
• Accepting and processing Geombinatorics subscription orders.
• Familiarity with campus offices and procedures to enable correct decisions about how to accomplish tasks.
• Serving as the Store Manager of the CU Store “GEOMBINATORICS,” which processes journal subscriptions, mailing lists, etc.
• Serving as the Manager of the Soifer Mathematical Olympiad, including the competition and the Award Presentation Ceremonies.
• Successful candidates will possess the following traits: accountability, communication, customer service, interpersonal skills and job knowledge

Web Page Maintenance

• With supervisory direction, update web pages in Drupal system for The Soifer (formerly Colorado) Mathematical Olympiad, Geombinatorics, and Department website. 
• Quarterly update of Geombinatorics web site after publication of each issue. Annual update of The Soifer (formerly Colorado) Mathematical Olympiad web site after yearly competition. 

Promotion 

• Distribute posters, brochures and programs for The Soifer (formerly Colorado) Mathematical Olympiad and Geombinatorics journal on predetermined timeline
• Creating Award Presentation Brochures for the Soifer (Colorado) Mathematical Olympiad
• Distribute materials to the public as directed.

Processing Donations, Gift inventory, and Subscription payments

• Accept, process and record donations, gift inventory, and subscription payments.
• Maintain a contact database and record a complete inventory of all monetary and in-kind donations made to The Soifer (formerly Colorado) Mathematical Olympiad and subscriptions made for Geombinatorics Journal.
• With supervisory approval, submit scholarship payment requests for previous winners of The Soifer (formerly Colorado) Mathematical Olympiad. Maintain and updates research participant management software data and licenses for research studies.

Event Coordination

• Schedule activities related to The Soifer (formerly Colorado) Mathematical Olympiad including room scheduling, registration, recruiting volunteers, communication with schools and award winners.

The University of Colorado is committed to providing a safe and productive learning, living and working community.  To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment.  Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

*Note: Positions are subject to a background investigation in accordance with the administrative procedures of the State Personnel Director. Physical and psychological evaluations are required in accordance with section 24-31-303 (5)(b), C.R.S.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372. 

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Minimum Requirements: 

• One year of experience in an occupational field related to the work assigned to the position.
• Appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

• The knowledge of WordPress software is an plus (web sites of The Soifer Mathematical Olympiad and Geombinatorics are done in this software).
• Fluency in some computer-aided design (Adobe or the like) is a plus for creating The Soifer  Mathematical Olympiad certificates and brochures, etc.