Administrative Assistant I

Department of Health Sciences:

The Department of Health Sciences is one of the largest undergraduate majors at UCF. It offers a Bachelor of Science degree in Health Sciences, a minor in Health Sciences, and a Master of Science in Health Promotion and Behavioral Sciences. For more information about the Department of Health Sciences visit our website at: https://healthprofessions.ucf.edu/healthsciences/

The Opportunity:

The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) Department of Health Sciences is seeking qualified candidates for an Administrative Assistant I position. This position will provide the opportunity to work in the Department of Health Sciences with a group of highly collegial faculty and staff. The incumbent will provide administrative and clerical support to our unit. There will be a high degree of student interaction as the incumbent will support the unit by triaging student phone calls and walk-ins, addressing questions, scheduling meetings with our academic success coaches, and responding to emails. The incumbent will also prepare and maintain files and documents according to established guidelines and procedures and assist with other duties not limited to assisting in arranging meetings, coordinating travel, tracking inventory, and similar responsibilities.

Responsibilities:

• Greet visitors and direct visitors to locations of appointments and meetings. Respond to inquiries regarding schedules, agendas, meetings, appointments, and general academic rules and regulations. Check students in upon arrival for appointments with the Health Sciences academic success coaching staff and assist with making appointments and walk-in coaching hours. Maintain relationships with external constituents.

• Handle inbound calls and direct callers to appropriate persons and/or resources. Respond to voicemails.

• Work on departmental reports and projects, prepare correspondence, update and maintain content on departmental bulletin boards, and assist with social media accounts.

• Contribute to planning meetings/conferences and coordinating with other offices as needed. Create room reservations for department common areas. Assist with arranging travel plans.

• Conduct inventories of office supplies and equipment, draft orders for supplies/equipment, and place orders with approval.

• Ensure office machines (e.g. phones, printers, copy machines) are in working order and may perform routine troubleshooting, as needed. Submit work orders and follow up on outcomes.

• Assist with routine human resources activities (i.e., new employee orientation, and maintenance of personnel files.

• Other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• BS degree.

• Previous work experience aligned with roles and responsibilities of this position.

• Excellent oral and written communication skills.

Additional Application Materials Required:

• Cover letter.

• Resume

• Reference list.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide click here .

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

College of Health Professions and Sciences (CHPS) - Department of Health Sciences

Work Schedule

Monday through Friday, 8:00 AM - 5:00 PM. This is not a remote position.

Type of Appointment

Regular

Expected Salary

$15.66 to Negotiable

Job Posting End Date

05-25-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.