Administrative Assistant I (Trainee 1) - Facilities I NY HELPS

About SUNY Polytechnic Institute:

Employment is with the State University of New York Polytechnic Institute (SUNY Poly)

SUNY Polytechnic Institute (SUNY Poly) is New York's globally recognized leader in higher education and technology innovation, research and development.  SUNY Poly serves as a major resource for pioneering research and development, technology deployment, education, and commercialization for the international nanoelectronics industry.

SUNY Poly is dedicated to the goal of building a diverse and inclusive teaching, research, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women, persons with disabilities, and veterans are strongly encouraged to apply.

Job Description:

The Administrative Assistant 1 provides support to the Director of Facilities and the Facilities Department by performing clerical tasks. These tasks include greeting customers, answering phones, sending emails, preparing reports, and meeting invites, taking meeting minutes, and filing. This position would also supervise two or more Office Assistants 1; or directly perform the more complicated clerical processing and office support work for which substantive knowledge of the program area is required, or do both. 

• Manage Enterprise, Fleet Requisitions, Inventory, Asset Control, and Capital Project submittals
• Supervise two or more Office Assistant 1 positions and manage package/mail receipt, mail processing/distribution, and package processing/distribution.
• Provide clerical processing and office support work for the Facilities Department and any necessary communication with the business office on purchase requisitions.
• Greeting customers, answering phones, sending emails, preparing reports, and meeting invites, taking meeting minutes, and filing.
• Other reasonable duties as assigned.

Salary: Administrative Assistant 1 (Trainee) - $39,215 / Administrative Assistant 1 - $46,306

Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJan-2024.pdf

Requirements:

Reporting Relationships

(If applicable, provide the number of employees and the jobs of the staff reporting to this position.)

•  This position may supervise 1-3 Office Assistants

Minimum Requirements:

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Additional Information:

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator [email protected] at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email [email protected] .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected] .    

Application Instructions:

Applicants must address in their applications their abilities to work with a culturally diverse population.  This position is contingent on the satisfactory completion of a background check; this position may require annual checks.

Persons interested in the above position must submit a resume, cover letter, three references, a diversity statement, along with The SUNY Polytechnic employment application.  In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at [email protected] or call 315-792-7191.