Administrative Assistant I, Social Sciences

Cameron University, United States

Updated: over 1 year ago
Location: Lawton, OKLAHOMA
Deadline: The position may have been removed or expired!

JOB DESCRIPTIONS:

Serve as the administrative assistant to the Chair and Faculty of the Department of Social Sciences at Cameron University.

Job Duties as an Administrative Assistant I include but are not limited to:

  • Greet students and visitors.
  • Maintain an appointment calendar for the department chair.
  • Screen calls and visitors and refer them to the appropriate office or person.
  • Sort incoming mail and prepare outgoing mail. Maintain an efficient filing system for the department.
  • Type syllabi, tests, correspondence, reports, requisitions, and other materials for departmental faculty and adjuncts.
  • Prepare and submit required paperwork for payroll, travel/leave requests, etc.
  • Maintain and order supplies for the office.
  • Coordinate textbooks and other academic materials with faculty and adjuncts.
  • Maintain budget information for multiple accounts.
  • Submit and monitor work orders with Physical Facilities and the IT Department.
  • Coordinate visits for potential new faculty hires.  Maintain the departmental webpage.
  • Coordinate the student advisors list. Proctor make-up exams for students.
  • Manage classroom reservations. Supervise and manage student office worker(s).

MINIMUM QUALIFICATIONS:

  • Graduate of a standard high school or equivalent. 
  • Able to type 45 wpm. 
  • Two years secretarial experience; related post-secondary courses and/or successfully completed studies from an approved business school may be substituted for experience. 
  • Thorough knowledge of spelling, punctuation and grammar.   
  • Demonstrated ability to maintain an efficient office for a medium level director who must deal with deans, faculty, administrative offices, community leaders, students and parents in related disciplines.

    • PREFERRED QUALIFICATIONS:

  • Graduate of a technical school or an approved business school with training in office procedures. 
  • Related experience at an institution of higher education.   
  • Successful completion of related college level courses. 
  • Ability to operate a word processor with accompanying software and/or computer terminal. 
  • Experience or knowledge of Excel and/or webgui desired. 
  • Experience or knowledge of special characteristics relative to the area. 
  • Working knowledge of bookkeeping procedures. 

    • BENEFITS:

    Cameron University offers a wide variety of comprehensive programs to benefit our employees. We are proud to offer such benefits as paid medical coverage for our employees, ample time off and opportunities and employee tuition waiver programs. To view all benefits available to employees, visit: http://www.cameron.edu/hr/staff-benefits-summary .


    INSTITUTION: 

    Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops .


    APPLYING: Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, addresses, and telephone numbers of three professional references.

    DEADLINE: Applications will be accepted until the position is filled.

    EEO/AA Employer/Vets/Disability


    Similar Positions