Administrative Assistant I - School of Education

Position Title:
Administrative Assistant I - School of Education

Job Group:
Professional & Scientific

Required Minimum Qualifications:
High School diploma or equivalent

Preferred Qualifications:
Bachelor’s degree
Experience with database management/data entry
Experience with managing schedules
Experience supervising/coordinating staff or students
Experience with Microsoft Office Suite(Word, Excel, PowerPoint)
Experience planning/coordinating events

Job Description:

The School of Education is currently seeking an Administrative Assistant I.

Summary

Provides administrative and clerical support to the SOE and manages SOE front office. Greets visitors; coordinates daily office duties (e.g., mail delivery); answers student questions; collects and reports information as needed; and receives and responds to routine correspondence including mail, phone calls, electronic communication following established procedures.

Assigned as academic coordinator to communicate with the Registrar's Office for course scheduling. Coordinates preliminary and final course schedules (undergraduate and graduate) and course room assignments each semester. Compiles information regarding needed textbooks and supplies to post course requirements each semester. Assists with the coordination of course catalogue revisions and updates. Administers midterm and final course evaluations with analysis and reporting functions to instructors. Provides academic support for faculty and advisors as needed.

Supports faculty liaison for Project SEARCH.

Assists with CTLT outreach and public relations activities such as scheduling group visits and related outreach events off and on campus.

Updates and maintains information and resources posted on SOE Canvas site in coordination with SOE Director and faculty members.

Example of Duties

• Collects data, manages data bases, and prepares reports.

• Arranges calls and schedules meetings.

• Assists with making basic travel reservations and itineraries.

• Participates in regularly scheduled team meetings.

• Types correspondence, reports, or other documents.

• Edits documents for grammar, spelling, and punctuation errors.
Level Guidelines
• Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks
• Works under relatively close supervision and receives guidance on new work assignments
• Works on assignments which are routine in nature requiring limited judgment
• Refers difficult or less routine issues to supervisor or higher-level staff for assistance
• May provide guidance to students

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS804

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date:
July 21, 2021

Posting Close Date:
July 28, 2021

Job Requisition Number:
R5670

Position Information:

Position Title:
Administrative Assistant I - School of Education

Job Group:
Professional & Scientific

Required Minimum Qualifications:
High School diploma or equivalent

Preferred Qualifications:
Bachelor’s degree
Experience with database management/data entry
Experience with managing schedules
Experience supervising/coordinating staff or students
Experience with Microsoft Office Suite(Word, Excel, PowerPoint)
Experience planning/coordinating events

Job Description:

The School of Education is currently seeking an Administrative Assistant I.

Summary

Provides administrative and clerical support to the SOE and manages SOE front office. Greets visitors; coordinates daily office duties (e.g., mail delivery); answers student questions; collects and reports information as needed; and receives and responds to routine correspondence including mail, phone calls, electronic communication following established procedures.

Assigned as academic coordinator to communicate with the Registrar's Office for course scheduling. Coordinates preliminary and final course schedules (undergraduate and graduate) and course room assignments each semester. Compiles information regarding needed textbooks and supplies to post course requirements each semester. Assists with the coordination of course catalogue revisions and updates. Administers midterm and final course evaluations with analysis and reporting functions to instructors. Provides academic support for faculty and advisors as needed.

Supports faculty liaison for Project SEARCH.

Assists with CTLT outreach and public relations activities such as scheduling group visits and related outreach events off and on campus.

Updates and maintains information and resources posted on SOE Canvas site in coordination with SOE Director and faculty members.

Example of Duties

• Collects data, manages data bases, and prepares reports.

• Arranges calls and schedules meetings.

• Assists with making basic travel reservations and itineraries.

• Participates in regularly scheduled team meetings.

• Types correspondence, reports, or other documents.

• Edits documents for grammar, spelling, and punctuation errors.
Level Guidelines
• Entry level position acquiring job skills and learning standard operating procedures and policies to complete tasks
• Works under relatively close supervision and receives guidance on new work assignments
• Works on assignments which are routine in nature requiring limited judgment
• Refers difficult or less routine issues to supervisor or higher-level staff for assistance
• May provide guidance to students

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS804

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date:
July 21, 2021

Posting Close Date:
July 28, 2021

Job Requisition Number:
R5670