|Position Title||Administrative Assistant I (S02185P)|
|Department||Admiss,Records and Registrat|
|Job Family||Administrative Support|
|Open to||External and Internal|
|Salary||Salary is commensurate based on qualifications and relevant experience.|
|Duration||Funding expected to continue|
Provide highly skilled administrative support to Registrar on organizational decisions as well as coordinate unit activities. Responsible for office management, correspondence, personnel matters, and complex level decisions.
|Essential Duties and Responsibilities||
Update Human Resources Management System for department changes (recruit, reclassify, assignments, termination, unpaid absences, hires, etc.). Work with supervisor on their required HRMS updates to document. Review and process hourly and monthly time sheets in UT Share. Work with supervisors to correct discrepancies. Maintain files detailing comp time (earned/used) to ensure within UT Arlington guidelines. Provide supervisors with monthly report on their staff’s available sick, vacation or comp time, based on previous month’s usage and current month accrual. Maintain files listing hours and overtime worked. Make purchases (office supplies, registration, fees, etc.) for unit using either ProCard, Request to Purchase, Purchase Order or Account Payable update in UT Share as needed. Review inventory to ensure adequate supplies on-hand. Order supplies as needed to maintain office functionality. Process reimbursements for staff and/or suppliers in UT Share. Maintain budget files on usage. Travel — Make flight reservations, process travel requests and/or travel advances, along with travel reimbursements for unit. Perform other duties as assigned.
Bachelor’s degree. One (1) year upper level secretarial experience or the equivalent experience. Five (5) years of increasingly responsible administrative, secretarial and clerical experience with one (1) year of supervisory experience.
Experience in a position requiring considerable record keeping and/or detailed oriented work. Experience with various office software such as Microsoft Office (Excel, Word, and Outlook). Experience with and knowledge in UTShare.
|Special Conditions for Eligibility|
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
|Number of Vacancies||1|
|Desired Start Date|
|Review Start Date|
|Open Until Filled|
|Special Instructions to Applicants||
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
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