Administrative Assistant I - II

At Creighton, you are part of something big. Your skills and passions unite with thousands of faculty, staff and students inspired to change the world. Here, we offer meaningful work driven by a 475-year-old Jesuit tradition committed to social justice and serving others. Through this tradition, we push the boundaries on innovation. We pursue new knowledge for the betterment of society. We seek to improve our world through Catholic and Jesuit values. And it all starts with you.

 

As an Administrative Assistant for our Facilities Management Team  you will perform clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing strong customer service skills.  You will be a critical point person for our Facilities Management team in communicating and documenting facilities issues, policies and procedures. 

 

The Facilities Administrative Assistants is a full-time, benefit eligible position.   The Facilities building is open from 6:45 am - 4:45 pm.  Two administrative assistants have overlapping 8 hour shifts to cover administrative responsibilities between those hours.  Exact work schedule will be based on department needs. 

 

Depending upon the qualifications of final candidate they will be offered at a level I or II.

 

 

Qualifications:

• High school diploma or equivalent required;
• 2 - 4+ years' administrative and/or office management experience;
• Experience with Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook;
• Strong customer service and written and oral communication skills. 
• Ability to stay calm, professional and focused while handling multiple competing priorities.

 

Knowledge, Skills, Abilities:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures/processes;
• Ability to communicate effectively (verbal and written);
• Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources, and proven ability to maintain confidentiality;
• Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment;
• Ability to be collaborative and work in a team environment;
• Demonstrate Professionalism;
• Excels at time management, is organized and detail-oriented;
• Ability to stay calm and focused in stressful situations;
• Triage and prioritize urgent and non-urgent reporting during high-volume call levels; 
• Must be dependable/accountable.  Regular attendance is critical to this position.

 

BENEFITS:

This is a Full Time, Benefit Eligible Position.   We want each individual to maintain a productive, healthy life on and off campus. In addition to our excellent benefits package (Medical, Vision, Dental, 403b Retirement Plans with immediate match, paid maternal and paternal leave), our employees enjoy a variety of programs and discounts to support a work-life balance to include: Tuition discounts and tuition remission programs, free on-campus gym memberships, wellness programs, legal assistance program, access to discounted pharmacy services, generous holiday schedules and more.

 

Facilities Management Mission

As professional employees of Creighton’s Facilities Management Team, we support Creighton's mission by providing quality services and the management of physical assets, and the stewardship of resources in accordance with University polices, values, regulatory requirements, and best practices. 

Facilities Management is committed to:

Conducting operations in a manner which demonstrates a high standard of personal integrity and organizational ethics.

Acquiring and retaining high quality, well-trained employees.

Developing and adhering to practices which conserve natural resources, promote the use of reusable resources, and protect the environment.

Emphasizing a customer and community service - oriented approach.

Developing and implementing programs and plans that optimize the
utilization of buildings and land.

Enhancing the appearance of campus to attract new students and employees and to facilitate educational delivery.

 

 

Change the World From Here

 

AAP/EEO Statement 

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

 

Disclosure Statement 

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 701 N 20th St. Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.