Administrative Assistant I

Opening in 2004, Carnegie Mellon University in Qatar is part of a reciprocal effort with the Qatar Foundation to bring excellent American educational undergraduate programs to the Middle East. The foundation of CMU Qatar’s success is the extraordinary faculty and staff who work here. By bringing together a diverse group of people, we have benefited from the differing skill sets, experiences, and perspectives that each person brings.

We are seeking applicants for the position of the Administrative Assistant I in our in our Qatar Campus.

Job Summary

Responsible for providing coordinating, administrative and secretarial/clerical assistance for specific programs and projects. Works closely with department head or business manager to ensure that project and/or program is run smoothly. May be the only support staff for a particular program/project area. Requires in-depth knowledge and understanding of the practices, policies and procedures of the particular area

Job Responsibilities

• Provides administrative and secretarial/clerical assistance. Drafts memos and correspondence using office software. Prepares and proof materials form rough drafts or dictation. Serves as initial contact and liaison, providing information/coordination via phone or in person for the department/program
• Schedule meetings, conferences or travel arrangements; prepares itineraries or meeting agendas; ensures meeting materials are produced and available.
• Produces, assembles and maintains reports and summaries. Frequently required to respond directly to inquiries and requests regarding this information.
• Provides general office management: setting up and maintaining filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc.
• Maintains department calendar to ensure that time-critical issues such as group meetings, project reviews, etc. are identified and adhered to.
• Performs related duties as assigned.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays . Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access , and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Doha, Qatar

Job Function

Administrative Support and Coordination

Position Type

Staff – Fixed Term (Fixed Term)

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance