Administrative Assistant (HS)

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Job Title:
Administrative Assistant (HS)

Department:
James | Business Operations

Scope of Position
Provides supportive services an Oncology Ambulatory and Inpatient Nurse Managers. Maintains Managers' calendars, schedules meetings, process confidential documents from Human Resources, Employee Health and other confidential materials to/from hospital areas. Maintains personnel files for Nursing Administration.

Position Summary
Works under the general supervision of the Nursing Office Manager and provides support for the Nurse Manager(s). Processes and completes confidential correspondence and other materials as requested by Managers. Performs timekeeping function; record keeping of employee files; assists with cost center management with organizing P3 timeliness.

Provides clerical support and maintains all education records and mandatory education requirements for the staff under both managers.

Minimum Qualifications
Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Career Roadmap

FUNCTION: Business & Planning

SUB-FUNCTION: Administrative Assistant

CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: T2

Additional Information:

Location:
James Cancer Hospital (0375)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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