Administrative Assistant | Full-time, Temporary |The Carter Center

Updated: 4 months ago
Job Type: FullTime

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

The Temporary Administrative Assistant will provide administrative support
to the Chief Development Officer (CDO) for Peace Programs as well as a team
of eight development officers in the Peace Programs Development (PPD) team
and the broader Programs Development (PD) department.



Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.

  • Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events.
  • Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establishes and organizes filing systems.
  • Oversees ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Performs related responsibilities as required.


  • Assists in the broader administration of the Programs Development (PD) department, together with a second, equal administrative assistant.
  • Must be able to do database work up to 50% of the time.
  • Completes financial reconciliations between the donor database (Raiser’s Edge) and Finance database (Great Plains), generating unique and standard reports, including gift and financial reports, and ensuring the donor database is up to date with accurate information about program donors, contacts, gifts, and dates.
  • This temporary position will assist in managing content, processes and configuring new site architecture on the department’s Microsoft SharePoint and Teams sites.
  • The Temporary position will coordinate event planning and logistics management, including complex, segmented mailing lists, RSVP tracking, and coordinating with Events staff, other departments and donors.
  • Handling arrangements for meetings, conferences, and staff travel
  • Creating and managing mailing lists for unique and on-going mailings
  • Processing donor agreements/contracts
  • Coordinating the gift acknowledgment process; donor correspondence; compiling information for events, presentations, meetings, etc.
  • Coordinating projects with other departments at The Carter Center, including the broader Development department, Finance, Communications, Events, Health, Peace, and Education Programs, and the Executive Offices.
  • Must be able to work in a fast-paced, complex, detail-oriented office environment. Confidentiality is required.
  • Must be able to work occasional flexible hours for early morning and evening events during the week, as needed.


MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.

The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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