Administrative Assistant

Friends University is committed to work-life balance for its employees by offering flex work options, up to 4 weeks of vacation, 96 hours of sick leave per year, up to 13 1/2 paid holidays, half day Fridays June through July, up to 5% retirement matching, and free undergraduate tuition for you, your spouse, and your dependents.

Friends University is seeking to fill the Administrative Assistant position in Overland Park Kansas. This position provides primary support to the MSFT Program Director in coordinating the annual calendar of administrative tasks necessary for efficient offering of the MSFT degree at the Friends University Kansas City Educational Center in Overland Park, Kansas in compliance with COAMFTE national accreditation standards. Works in cooperation with the MSFT Program Director to provide necessary performance data across program, clinical, and assessment domains and to effectively administrate the Friends University Kansas City Educational Center. Duties will include answering telephone calls to the MSFT Program, maintains and updates MSFT Program files and filing system, opens and sorts the MSFT program mail, tracks all incoming and outgoing correspondence, purchases office supplies and supports the necessary functions to assure proper functioning the site facilities. Supports the MSFT Program Director by preparing memorandums and letters, preparing, and distributing agendas for and minutes from committee meetings, weekly staff meetings, MFT faculty meetings, and clinical faculty meetings and assisting with calendaring all MSFT program events. Attends training sessions required by the employer and may be tested related to the training to adequately perform the major duties of the position. Assists in University procedures for addressing weather closures and other facility related matters. Organizes budget development, expenditures, and reimbursement related to MSFT program administrative, instructional and Site budgets. Maintains records for planning annual MSFT instructional assignments, faculty load, and adjunct/overload funds. Enters all faculty load information into Faculty Load and Compensation (FLAC) screens in Banner. Oversees charges for extended clinical supervision of MSFT students unable to finish clinical training by program completion date.

Friends University seeks to hire individuals who will embrace our mission and celebrate our commitment to equipping students to honor God in their personal, professional, and spiritual lives by adhering to the University’s RISE Core Values (Respect, Inclusion, Service and Excellence).  The mission of the University is:

Friends University, a Christian University of Quaker heritage, equips students to honor God and serve others by integrating their intellectual, spiritual and professional lives.

Three years administrative assistant or secretarial experience required; five years preferred.  Background in office management, medical or mental health environment and/or higher education desired.  Proficiency in word processing, spreadsheet software, and database experience preferred (Microsoft Office products including PowerPoint and Excel preferred).

A high school diploma or equivalent is required. Bachelor’s degree preferred.

Excellent written, oral and interpersonal communication skills are necessary, including strong skills in collaborating positively with (a) persons of various positions and status across the University, and (b) a smaller, immediate work group. Ability to maintain confidential information in a professional manner is required.

Please visit our employment site at www.friends.edu/employment to apply.  Only applications submitted through this Friends University website application process will be accepted.

Pay range $14 - $16 per hour