Administrative Assistant - Educational Studies

Description

 

The Administrative Assistant works directly with the faculty to assist with all tasks required to ensure the office runs efficiently. 

Job duties include:
•    Main contact for administrative needs of the Department of Educational Studies and adjunct faculty.
•    Provide assistance, direction, and guidance to faculty, staff, and students regarding UTM policies and procedures.
•    Answers main telephone for the department.
•    Schedules appointments and maintains calendar for chair.
•    Completes general office functions including copying, filing, etc.
•    Maintain functionality of all office equipment such as printers and copiers. Contact vendors when necessary for service.
•    Assign office spaces and update facilities inventory annually.
•    Verify annual equipment and key inventory.
•    Assist with preparation and distribution of departmental reports.
•    Reconcile department budgets.
•    Responsible for procurement card purchases and maintains receipts for reconciliation.
•    Order general office supplies.
•    Maintain order in storage rooms.
•    Responsible for preparing and entering travel requests and expense reports in Concur.
•    Responsible for preparing and entering curricular changes into Curriculog.
•    Oversees Graduate student, student worker, and work study students.
•    Enters course schedule into Banner.
•    Entering payroll requisitions for office workers and adjuncts.
•    Process paperwork for full-time and part-time hires.
•    Interact with students including adding and dropping classes and assigning advisors.
•    Assisting faculty with advising by maintaining curriculum check-sheets, special request forms, and other advising forms.
•    Update and maintain files and databases of current and prospective students and alumni.
•    Assist faculty and adjunct instructors with class materials, submitting textbook orders, grant materials, and student club materials.
•    Assist faculty with graduate and undergraduate curricular requests.
•    Assist in planning and execution of meetings, workshops, and special events.
•    Other duties as assigned.

Qualifications

 

Minimum Qualifications:
•    High school diploma (or equivalent) with 2 years of relevant experience, or an equivalent combination of education, training, and experience.
•    Attention to detail and task oriented.
•    Ability to multi-task and complete projects promptly.
•    Self-motivated and ability to work without direct supervision.
•    Ability to maintain confidentiality.
•    Ability to communicate clearly, concisely, and correctly in both written and verbal forms.

Preferred Qualifications
•    Ability to demonstrate knowledge of Banner, IRIS, Microsoft Word, and Excel.
•    Experience in higher education.

Application Process:  Applicants must apply online and attach a cover letter and resume.
Application review will begin immediately and will continue until a candidate has been identified.
Minimum hiring rate $16.34 per hour (Market Range 04) - Salary commensurate with education and experience
To view Annual Security & Fire Report https://www.utm.edu/offices-and-services/public-safety/_media/2023 UTM ASFSR official.pdf

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-Martin 
Organization
  Educational Studies 
Schedule
  Full-time 
Campus/Institute  Martin 
Job Posting
  Dec 20, 2023, 11:40:16 AM