Administrative Assistant

Details

Posted: 03-Feb-24

Location: Chicago, IL, US, 60601

Type: Full-time

Salary: Open

Categories:

Other Staff/Administrative

Internal Number: 236213598

DePaul University
Administrative Assistant
Loop Campus
Job Description
The Highlights:
Reporting to the Assistant Director, the Administrative Assistant oversees all office reception activities and phone communication, handles student inquiries, schedules appointments, distributes mail, participates in office outreach and retention efforts, training of staff, and performs special office projects as assigned.The Administrative Assistant will ensure that all students and visitors are made to feel comfortable and welcomed into the Business Academic Advising Office.

What You'll Do:

• Answers and screens all incoming phone lines, direct calls to the appropriate personnel, handle general inquiries, greet visitors
• Maintain electronic appointment calendar, schedule appointments, manage appointment statistics database, manage walk-in appointments and manage reception coverage schedule ensuring complete and consistent coverage of the business advising reception area.
• Train student workers and new staff on all reception processes and protocol.
• Assist with special projects including but not limited to: new student file creation, manage quarterly advisor/appointment statistics, execute quarterly registration call campaigns, creates and maintains departmental information; facilitate equipment reservation.
• Manage general office processes including: oversee supplies and office purchases, work orders, sorting and distribution of mail, maintaining reception area, bulletin boards and literature racks.
• Participate in special events as sponsored by the College and other University offices.

What You'll Need:

• High school diploma required, some college preferred, previous office experience desirable.
• Knowledge of MS Office suite, excellent oral, written and listening communication skills, refined telephone etiquette, ability to handle multiple tasks in a fast-paced environment, able to assist diverse populations courteously, accurately and in a timely fashion. Superior organizational skills and an eye for detail. Knowledge of People Soft and University operations and policies highly desirable. Individual must be professional and reliable. Must participate in the overall team effort of service towards efficient operation of the department.
• Occasional evening or weekend work required.

Perks:

• Working for a stable and well-known University that values diversity and inclusion.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits

For consideration, please include a resume and cover letter.

Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

Mandated Reporting of Child Abuse & Neglect:

Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:

Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

JOB INFO
Job Identification: 1345
Job Category: Office & Admin Support
Posting date: 02/01/2024, 02:40 PM
Job Schedule: Full time
Locations: Loop Campus

PI236213598

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About DePaul University
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us. DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
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