Administrative Assistant, Computing & Computational Sciences Directorate

Requisition Id 9598 

Overview: 

The Computing and Computational Sciences Directorate at Oak Ridge National Laboratory (ORNL) seeks to hire an Administrative Assistant to support the Chief Operating Officer, Program Directors, as well as provide other directorate-level support. 

Major Duties/Responsibilities: 

The successful candidate will be responsible for executing administrative and operations support tasks and projects, coordinating with other Administrative Assistants within the Directorate and across the Laboratory, and engaging with colleagues, partners, and directorate leadership in a positive, professional, and diplomatic manner.  Other responsibilities of the position include, but are not limited to:

• Establish and maintain an effective working relationship with internal and external contacts (including the Department of Energy (DOE), DOE contractors, etc.).
• Respond to inquiries from internal and external sources and coordinate activities between other national laboratories, universities, and industry partners.
• Track, coordinate, and follow actions/responses to ensure timely completion.
• Prepare and review all outgoing correspondence in accordance with established UT-Battelle/ORNL guidelines.
• Schedule, update, and maintain calendars of appointments and meetings. 
• Handle incoming telephone calls, faxes, emails, walk-ins, and correspondence in a responsive and professional manner; initiate calls to obtain, verify, and exchange information and disseminate information as appropriate, or refer to others.
• Plan and coordinate workshops, conferences, informational meetings, proceedings, and seminars; schedule personnel, facilities, and related services, assist in communication with attendees, coordinate social activities, transportation, lodging, and meeting agendas as required.
• Serve as the Directorate Education Coordinator and assist in providing high-quality experiences to the diverse student population.
• Coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and expense settlement according to ORNL guidelines.

• Work on multiple tasks in a limited amount of time in a fast-paced environment.
• Exercise discretion with confidential matters.
• Maintain a strong commitment to the implementation and perpetuation of ORNL’s mission, values, and ethics.

Basic Qualifications:

• This position requires a high school diploma, a minimum of five years in prior administrative support positions reporting to higher levels of management, and a high degree of expertise in office management and administration.
• Proficiency is required in office computer systems and software applications such as the Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel), including word processing, presentations (developing and editing), spreadsheets, databases, flow charts, general office procedures, grammar, punctuation, and spelling.
• Motivated self-starter with the ability to work independently and participate creatively in collaborative teams across the laboratory. 
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever-changing needs.

Preferred Qualifications:

• An Associate Degree in secretarial sciences, business administration, or related field, and/or applicable professional certification is desired, as well as experience with, or the ability to learn ORNL systems.
• Excellent interpersonal, written, and oral communication skills.

 For more information about our benefits, working here, and living here, visit the “About” tab at jobs.ornl.gov.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email [email protected].

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.