Administrative Assistant - Community and Labor Center (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is Step 1: $25.27- Step 17:$35.90.  The budgeted salary or hourly range that the University reasonably expects to pay for this position is STEP 1: $25.27.

Initial applicant review will begin on or around April 1st, 2024. Posting will remain open until filled.

This union position is represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010 .

This position is a Hybrid role with a percentage of the time remote and on-site along with a flexible work arrangement, which includes a non-standard work schedule.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university’s mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced’s evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

The Community and Labor Centers Administrative Assistant performs the center's administrative services. Working independently and with minimal supervision, the Administrative Assistant serves as the daily primary contact for the Executive Director and carries out the center's administrative vision. This includes administrative support for the Faculty Director, Executive Director, program directors, staff, affiliated faculty, students, and the community. The Administrative Assistant also arranges travel, reviews, processes invoices and reimbursements, and processes donations and income received. Manages administrative support for the center's meetings and events. Interfaces with the public, constituency groups, university faculty, staff, and students. Other duties and responsibilities are assigned as needed by the Executive Director.

KEY RESPONSIBILITIES

• The Community and Labor Center Administrative Assistant will function as a resource on administrative issues and submit all purchasing for the Center. The assistant will order appropriate equipment and supplies for general center use and special projects. The assistant will assist with financial training and serve as a backup for any other administrative staff. The assistant will maintain accurate documentation of purchase orders and reimbursements for the Center. 
• Submit new vendor set up requests and corrections to existing vendors to Accounts Payable. Process, maintain, and submit records for all center procurement payments. 
• Serve as the first point of contact for all business requests and inquiries, including; purchasing, travel reimbursement/arrangements, and ad doc reports. Provide customer service while processing all requests and resolving any issues timely and professionally. 
• Manage and maintain center calendar for staff and all visiting organizations' events. Manage all aspects of special events, meetings, and conferences; select event sites; make room arrangements; review catering menus; arrange parking; select vendors and suppliers; set up and clean up; and order supplies. Serve as primary contact for event participants and speakers regarding travel arrangements and reimbursements. Request, acquire, and distribute appropriate supplies and equipment for events and conferences. 
• Serve as principal liaison with vendors and organizations for any general office maintenance. Maintain and manage office space, including the configuration of office space and oversight of vendors and contractors regarding repairs, renovations, and maintenance.

EDUCATION and EXPERIENCE

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent. (Required)
• Three (3) years of administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position, is required. (Required)

CRITICAL KNOWLEDGE AND SKILLS

• Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. 
• Requires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. 
• Direct knowledge of University of California policies and procedures is preferred. (Preferred)

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact [email protected].

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy . UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.  

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy .  All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  For new University of California employees, the applicable deadline is 14 days after their first date of employment. 

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace.  Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu .

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an  Internet-based system operated by the Department of Homeland  Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7    (on the application)               Referrals          

How did you hear about the job?               (select) “other”

Additional information?                              (select) “other”

Specific Referral Source?                          (write in) first and last name of referring employee  

Referring employee MUST be named on application for eligibility.