Administrative Assistant, Chemistry and Physics

The Department of Chemistry and Physics is seeking an Administrative Assistant.  This role involves providing administrative support to Department Head, faculty members, and students in the department, facilitating communication, and managing day-to-day tasks to help the department function smoothly. The administrative assistant is responsible for handling various clerical and organizational duties, maintaining records, and assisting with special projects as needed. This will include, but is not limited to, managing Purchasing Card operations, paying invoices, and placing orders via the Ariba system. This position may require travel to the Westville campus.

Pay:

• $18.00 - $20.00

Schedule:

• Monday - Friday, 8:00 am - 5:00 pm

• Scheduling appointments and meetings, coordinating departmental calendars and assisting with time management
• Reviewing and auditing all incoming documents presented for the Department Head’s signature to determine accuracy
• Analyzing information, summarizing results, and developing recommendations as appropriate
• Supporting with academic tasks, such as course scheduling and workload reporting
• Serving as principal functional liaison between the Department Head, faculty, staff, and students, as well as other University offices
• Assisting students with inquiries, forms, and general information about the department
• Managing student records, including enrollment, grades, and course schedules
• Helping with the registration process and course-related administrative tasks
• Providing information about departmental programs, courses, and academic requirements
• Assisting with processes of hiring Student Workers for faculty
• Providing indirect supervision of Student Worker
• Assisting with departmental budgets, tracking expenses, and processing financial transactions
• Assisting with procurement of supplies, equipment, and services
• Preparing financial reports and assisting in budget planning
• Maintaining accurate and up-to-date departmental records
• Interpret and respond to inquiries relating to department information, student registration, program/degree completion, and other University policies and procedures
• Drafting and editing departmental announcements, newsletters, and reports
• Planning and organizing departmental meetings, seminars, and special events
• Assisting in special projects or initiatives within the department as required 
• Ordering office supplies and equipment
• Maintaining strict confidentiality when handling sensitive information

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –  
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave 
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores.  You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

• Requires a high school diploma/GED

• Minimum two years administrative assistant experience required
• Ideal candidate will have previous experience working in a physical sciences department at the collegiate level

• Proficiency in office software applications
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and work efficiently in a fast-paced environment
• Discretion and the ability to handle confidential information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce.  All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.