Administrative Assistant - Arts & Sciences

Position Summary
Provide administrative and reception support for the English Department.

Job Description

Primary Duties & Responsibilities

• Answer phone and greet visitors; respond to inquiries and provide information using established guidelines or refer to appropriate individual.  
• Type correspondence and forms; scan and fax documents, make copies, maintain files (electronic and hard). Receive, sort and distribute mail.   
• Schedule routine appointments, maintain office/department calendars and make routine travel arrangements. Prepare travel expense reimbursement according to guidelines.  
• Work with faculty and graduate students to plan events for visiting professors, including creating itineraries, making reservations, and making travel arrangements as necessary. 
• Perform basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment. 
• Monitor, maintain and stock office, toner, paper and miscellaneous supplies as needed.  
• Maintain/update contact information, directories, departmental lists, email lists, social media accounts, newsletter, and website.   
• Perform other duties as assigned

Working Conditions

This role is in-person full-time and occasionally requires work outside of normal business hours. A reliable form of transportation is required. 

Preferred Qualifications

• Three years of administrative support experience.
• Computer skills with experience using Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint and Access.
• Good organizational skills ability to communicate with a broad and diverse range of people.
• Accuracy and attention to detail.

Required Qualifications

• High school diploma or equivalent high school certification.
• One year of experience in an office or administrative support position.

Grade
G06-H

Salary Range
Base pay is commensurate with experience.

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.