Administrative Assistant

87819BR

Campus: Tempe

Administrative Asst

Job Description

The School of Sustainable Engineering (SSEBE) and Del E. Webb School of Construction (DEWSC) seeks a highly motivated and enthusiastic Administrative Assistant to support the Program Chair and Faculty in DEWSC.  This position will be responsible for a wide range of complex to general administrative related tasks and will interact with industry partners in addition to faculty and students.  The successful candidate will have excellent communication skills and efficient work qualities.

Job Family

Clerical & Admin Support

Department Name

Sch Sustain Engr & Built Envrn

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$20.50-$23.50 per hour; DOE

Close Date

31-January-2023

Essential Duties

• Works directly with the Program Chair and provides administrative support for the Program Chair, faculty, visitors, and students within DEWSC, to include preparing correspondence, agendas, itineraries, and minutes.
• Provides travel support within ASU’s systems for Program Chair, faculty candidates, and special visitors. 
• Assists with accreditation documentation, evaluations, and reporting requirements, as well as maintaining documentation, data, and reports as requested by the Program Chair. 
• Some purchasing utilizing Workday, Sunrise, and purchasing cards. 
• Coordination of football and hockey suite, alumni picnic, and other special events including maintaining guest lists, distribution of tickets, coordinating registration, ordering food and beverage, providing parking validations, and maintaining required documentation. 
• Scheduling conference rooms within CAVC.

Minimum Qualifications

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in event planning and coordinating.
• Demonstrated knowledge of standard office practices and procedures
• Customer service and/or front-line experience.
• Experience in work that requires organizational skills
• Demonstrated knowledge of ASU policies and procedures related to travel and purchasing cards
• Experience in developing and maintaining effective working relationships
• Experience in English composition, grammar, spelling and punctuation.
• Experience in typing/word processing and use of personal computer/software
• Demonstrated knowledge of MS Office to include Word, Excel, and Powerpoint
• Demonstrated knowledge of Google Docs
• Evidence of a Valid Arizona Driver’s license
• Evidence of effective communicate skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. 
• Occasional bending, reaching, lifting, pushing, and pulling up to 25 pounds. 
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.  Ability to communicate  to perform essential functions. 
• Drive University vehicle and/or cart to campus sites. 
• Valid Driver’s License required.
• Work schedule may require working outside of normal work hours to include some nights and weekends.

Department Statement

Through a gift of the Del E. Webb Foundation, an endowment was established in 1992 to create the Del E. Webb School of Construction (DEWSC), now part of the School of Sustainable Engineering and the Built Environment.

Since that time, the DEWSC has been a national leader in construction and construction management higher education. Currently the School offers undergraduate and graduate degrees in Construction Engineering and Construction Management.

The DEWSC offers degree programs in construction management and construction engineering from our world-class faculty. We have state-of-the-art teaching facilities, and on-site construction experience opportunities.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.