Administrative Assistant 3, UNLV Student Accounts [R0119308]

Updated: about 1 month ago
Location: Suburb Maryland Fac, MARYLAND
Job Type: FullTime

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

  • Draft applications are saved automatically and can be accessed through your candidate home account. Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact the Human Resources helpline at (775) 784-1495 or [email protected] .

For UNR Med professional job postings, if you have questions or need assistance regarding the application process, please contact the Office of Professional Recruitment at (775) 784-6778.

Job Description

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, UNLV Student Accounts [R0119308]

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 31,000 students and more than 3,900 faculty and staff. To date, UNLV has conferred more than 136,000 degrees, producing more than 120,000 alumni around the world. UNLV   is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine.  UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.  For more information, visit us on line at:  http://www.unlv.edu

COMMITMENT to DIVERSITY

The successful candidate will demonstrate  ​support for diversity, equity and inclusiveness as well as participate in  ​maintaining a respectful, positive work environment.

ROLE of the POSITION

Administrative Assistants perform a variety of clerical, secretarial and administrative support duties such as maintaining records and files; composing and editing correspondence; data entry; office management; and budget monitoring.  Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

The Administrative Assistant III has a primary responsibility for providing professional and clerical support to the Cashiering & Student Accounts Office. This position will manage the front desk functions for the Cashiering & Student Accounts Office responds to student’s inquiries including incoming calls, e-mails and in-person visits in a professional and timely manner. The incumbent anticipates and tracks critical dates; follows up with appropriate parties to ensure deadlines are met.

This position coordinates the daily office operations, assists with scheduling and planning meetings and works closely with support staff to ensure all documents submitted for tuition and fee appeals excess credit fees adhere to the university polices and NSHE regulations. This position will also be responsible for preparing correspondence and mailings and maintaining office files in accordance with NSHE record retention policies.

Excellent communication skills and organizational skills, judgment, discretion, adaptability and reliability are essential qualities for this position.

Financial responsibilities include: purchase of all office supplies and submit receipts to Executive Administrative assistant to assist with monthly P-card reconciliation. Process and prepare travel documents for Assistant Controller and support staff and submit payment vouchers for vendor invoices.

Accounting responsibilities: adjusting on accounts as approved by tuition and fee appeals committee; late fee appeal adjustments and corresponding with students regarding decision; following up on pending items from committee, including gathering, reviewing and filing of documents.

QUALIFICATIONS

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience..

PREFERRED QUALIFICATIONS

Familiar with specialized equipment to set up for meetings or trainings (projector, laptops, and phones).

SALARY

Grade 27 Step 1, salary $ 36,790.56. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

APPLICATION DETAILS

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veteran’s or Disabled Veteran’s status.

All documents should be attached in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will close at midnight (Pacific Standard Time) on January 24, 2020. Materials should be addressed to (Search Chair/Hiring Manager) and must be submitted online. We do not accept emailed materials.  For assistance with application process, contact UNLV Human Resources at (702) 895-3504 or [email protected] .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, “R0119308” in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

EEO/AA STATEMENT

UNLV is an Equal Opportunity/Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Applicants must submit a resume and cover letter

Posting Close Date

01/17/2020

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

  

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

    

Schedules are subject to change based on organizational needs.


University of Nevada, Reno

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