Administrative Assistant 3

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Job Title:
Administrative Assistant 3

Department:
Pharmacy | Medicinal Chemistry

Administrative Assistant will provide a high level of administrative support to the division chair and the faculty/staff of the Division of Medicinal Chemistry and Pharmacognosy within the College of Pharmacy; this position will be responsible for assisting the chair in monitoring and managing the division's financial performance including supplies and services budget and the division's release time funds; monitoring faculty allocations including release time and start-ups funds; working with the College Business Office on spending trends and budgetary needs to the division and faculty; responsible for complicated schedule management and maintenance, requiring independent decision making to coordinate the chairperson’s daily activities; arranges travel for visiting speakers and guests; utilizes Workday to process and manage procurement; schedules meetings and prepares meeting agendas and composes and maintains meeting minutes; advises division chairperson, faculty, and staff on university, college and division policies and procedures; assists and supports division chairperson in providing effective communication, logistical support and organization for the division; assists the chair with the operational interface between the College and Comprehensive Cancer Center for financial, travel and procurement related activities; assists the chair with duties associated with their appointment as co-director of the Medicinal Chemistry Shared Resource; responds to and composes correspondence for the divisional chairperson; handles confidential matters professionally and appropriately; maintains area office and lab supplies; oversees collection and organization of faculty promotion and tenure documentations; assists with divisional faculty recruitment; assists search chairs in the Strategic, Hiring, Initiative for Faculty Talent (SHIFT) process; keeps and maintains CVs and biosketches; assists with the management and tracking and implementation of financial documents including division budget; assists with pre-grant management; sends parcel mail; works productively as a team member; performs related and/or additional job duties as assigned.

Required Qualifications: High School diploma or GED is required. Applicant must have a minimum of 2 years relevant experience serving in an administrative capacity. Considerable experience with Microsoft Office programs (Word, Powerpoint and Excel). Excellent verbal and written communication skills along with the ability to multi-task.

Desired Qualifications: :  A Bachelor’s degree in Business Administration or related field, or an equivalent combination of education and experience is desired; considerable knowledge of university policies and procedures, including expenditure policies, procurement and travel (utilizing Workday); strong problem solving skills.

Additional Information:

The pay range for this job profile is $42,702 - $56,888. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications. This position is paid hourly.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION: Business Planning and Operations

SUBFUNCTION: Administrative Assistance

CAREER BAND: Technical

CAREER LEVEL: 3

The Ohio State University’s Shared Values  include Excellence and Impact, Diversity and Innovation, Inclusion and Equity, Care and Compassion, and Integrity and Respect. Our university community welcomes differences, encourages open-minded exploration and courageous thinking, and upholds freedom of expression. We define diversity broadly and value multiple dimensions of diversity including, but not limited to demographic, religion, country of origin, perspective, ability status, and background. 

Ohio State prides itself on welcoming a wide range of viewpoints and providing opportunities for all to deepen and develop their intellectual curiosities. As a land-grant university, we recognize and understand that a diverse faculty, staff, and student body in which all may engage in open dialogue, be exposed to new ideas and perspectives, belong, and feel valued and included is essential to our efforts in meeting our mission of academic excellence and public service. 

Location:
Riffe Building (0266)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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