Administrative Assistant 3

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT 3, Computer Science and Artificial Intelligence Laboratory (CSAIL) to work within the FutureTech Group to perform and anticipate a broad range of administrative activities and special projects for the group and its leadership.  Will be responsible for supporting FutureTech in its operations, events, communications and marketing, course offerings, and initiatives; provide calendar management and schedules meetings; create and design marketing materials and presentations; assists with organizing logistics for events and research initiatives, handling invoices and travel expense reimbursements; update Salesforce database; and build and test online courses.

 A full job description is available here .

Job Requirements

REQUIRED: high school diploma or its equivalent; at least five years’ administrative, office, or related experience, including event planning experience; excellent organizational, time management, project management writing, communication, interpersonal, and customer service skills; ability to interact effectively across all levels and with external clients and stakeholders; good judgment, tact, and discretion with sensitive and confidential information; self-motivation and a bias for action; ability to work under pressure; advanced-level computer skills, including with Microsoft Word, Excel, and PowerPoint; ability to work independently and function effectively as a member of a team; and the ability to transport items (marketing materials and computer equipment) weighing up to 25 pounds to various events. PREFERRED: bachelor’s degree, familiarity with MIT guidelines and administrative and expense reporting systems, and proofreading and editing experience. Job #21282-6

Must be able to attend evening and/or weekend meetings and events up to 10% time.

5/18/22