Administrative Assistant 3

Updated: about 1 month ago

What You Will Do

Use your administrative skills to support national security! The Integrated Weapons Experiments (J) Division is looking for an entry level administrative assistant to support our Dynamic Structure Design and Engineering (J-2) Group. J-2 is responsible for the development of engineering standards, design, analysis, and procurement of impulsively loaded vessels and structures in support of the HSEES (Hydrodynamic and Subcritical Experiment Execution Support) Program. This is truly a great opportunity to further your career in unique ways while supporting the safety of our nation.

The Administrative Assistant 3 will report to the Staff Operations Manager and will lead administrative support functions for J-2. Key areas of responsibility will include serving as a primary point of contact; processing and archiving a variety of forms; coordinating domestic and foreign travel; and serving as a Designated Procurement Representative (DPR).

What You Need

Minimum Job Requirements:

Administrative Support

Experience providing administrative support in a busy office environment requiring knowledge of an extensive body of rules and specialized functions, such as travel, procurement, calendar management, and meeting scheduling/logistics.

Business Systems

Knowledge and experience with Microsoft Office, including the demonstrated ability to independently interpret data and information to produce Word documents, Excel spreadsheets, and PowerPoint presentations.

Communication

Demonstrated ability to network effectively with other administrators and key contacts outside own area of expertise, both internal and external to the organization.

Personal Leadership

Demonstrated ability to calmly manage frequent interruptions and changing priorities; complete assignments without established procedures; be available, dependable, and punctual.

Education and Experience

Position requires a minimum of 2-4 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

LANL

Knowledge of Laboratory structure and administrative processes/tools such as LANL procurement, LANL domestic and foreign travel; LANL vault custodian duties; and/or Classified Matter Primary Custodian (CMPC) training.

Note to Applicants:

Along with your resume, please include a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.

Additional Details

Directive 206.2-Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements

  • for access to classified matter.

  • Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served at least one year of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the one year of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader.Please refer to Laboratory Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid maternity and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (paid sick, vacation, and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Appointment Type

Regular

Regular

Contact Details
Contact Name Ferguson, Leslie Nichole
Email leslief@lanl.gov
Work Telephone
Vacancy Name: IRC82328
Organization Name J-DO/Integrated Weapons Experiments
Minimum Salary 42900
Maximum Salary 66200
Req ID: IRC82328
Category: Administrative Support


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