Administrative Assistant 3

Updated: 26 days ago

What You Will Do

Come and join an innovative team conducting groundbreaking research in defense of our nation. The Procurement Engineering section of Engineering Services-Engineering Project Delivery Group is seeking an outstanding, results-oriented candidates for the position of Administrative Assistant 3 to support the Procurement Engineering Group at TA50. The Procurement Engineering section is responsible for evaluating and procuring nuclear safety-related/augmented quality operational and spare parts, materials, equipment, and supplies and services.

As an Administrative Assistant, you will:

  • Provide administrative services and activities, including general office management, coordinating multiple calendars and complex schedules, including meeting/conference scheduling.

  • Accordingly, you will assist and or prepare a variety of internal and external correspondences, reports, and forms typically requiring close supervision and detailed instruction. Integral to this role, you will take notes at meetings and track follow-up actions both for Project Manager and Procurement Engineering Lead. You will also coordinate badging for external customers, including Foreign National Visitors; and coordinate with QC inspection to expedite the release of urgent procurement items.

  • In addition, you will track and assist with the resolution of Non Conformance and project submittals; maintain electronic and hardcopy files in established systems; and research, analyze, process, and resolve issues with document submittals from suppliers.

  • Lastly, as necessary, you will also assist the Procurement Engineering Lead Engineer and CMMR Lead Project Engineer with general administrative duties

What You Need

Minimum Job Requirements:

The successful candidate should have strong knowledge and experience in providing administrative services, preferably to an engineering organization, including activities associated with tracking and cataloging large quantities of information.

Effective communication is a vital component to this position. Accordingly, you must demonstrate e xcellent oral and written skills, including proofreading, grammar, spelling, and punctuation skills; have attention to detail ; and be able to work effectively in a fast moving team environment.

Other requirements include:

  • Proficiency with the use of Microsoft Office (Word, Excel, Outlook)

  • Proficiency with database input and manipulation with large amounts of data

  • Ability to effectively interact across all levels of internal and external personnel and staff; including the ability to build productive internal relationships.

  • Ability to organize and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities

Education/Experience : This position requires at a minimum, a High School Diploma, or equivalency, and two-to-four years of experience providing administrative support services, or a combination of education and experience.

Desired Qualifications:

It is highly desirable that the candidate have current or previous:

  • General understanding of LANL and applicable ASME regulations related to procurement of safety related and non-safety related materials.

  • Current or previous experience as a Designated Procurement Representative .

Note to Applicants: For full consideration, please submit in addition to a detailed resume, a detailed cover letter addressing how you meet the minimum requirements and any desired qualifications for the position.

Additional Details

Directive 206.2-Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements

  • for access to classified matter.

  • Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served at least one year of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the one year of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader.Please refer to Laboratory Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid maternity and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (paid sick, vacation, and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Appointment Type

Regular

Regular

Contact Details
Contact Name Duran, Kelly J
Email kellyd@lanl.gov
Work Telephone
Vacancy Name: IRC82519
Organization Name ES-EPD/Engineering Services - Engineering Project Delivery
Minimum Salary 42900
Maximum Salary 66200
Req ID: IRC82519
Category: Administrative Support


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