Administrative Assistant 3, Civil & Environmental Engineering and Construction Department, College of Engineering [R0135240]

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, Civil & Environmental Engineering and Construction Department, College of Engineering [R0135240].

ROLE of the POSITION

Reporting to the Chair of the Department of Civil & Environmental Engineering and Construction (CEEC). This position will provide primary administrative support to the Department Chair, Graduate Coordinator, Undergraduate Coordinator, Faculty, Administration Assistant IV (AA IV), and student body. Tasks must be done by prioritizing assignments, using sound judgment, within the University, department, and state guidelines. Duties for this position are the following but not limited to: 1. Performing a variety of clerical, secretarial and administrative support duties including answering the telephone, administrative support to the Chairman, Graduate Coordinator, Undergraduate Coordinator, and 19 full-time faculty members, and Part-Time Instructors. 2. Assisting AA IV in scheduling the department meetings and taking notes. 3. Processing all travel documents in Workday (pre-travel / spend authorization to post-travel / expense report as well as travel arrangement). 4. Preparing J-1 and H-1B visa and permanent residency applications for international student interns and international scholars and coordinating with the Office of International Students and Scholars. 5. Accessing graduate applications for admission to one of our 3 graduate programs and preparing the evaluation files of the applicants for admission through the Graduate College's electronic initiatives (Salesforce). 6. Assisting Graduate Coordinator and Undergraduate Coordinator in collecting program accreditation data and conducting the PhD qualifying exam and Graduate Student Orientation program. 7. Appointing teaching assistants (TAs) and graduate assistants (GAs) with the instructions of chair and the grant principal investigators (PIs). 8. Assisting PI of the grants in purchasing research materials. 9. Collecting the updated syllabus of all the CEE- and CEM-prefixed courses and the list of required books from the instructors. 10. Assisting student organizations and graduate students with scheduling rooms for events, for example: reserving the room for the American Society of Civil Engineers (ASCE) and the Associated General Contractors of America (AGC) student chapters monthly meetings, dissertation proposal defense, final thesis or dissertation defense. 11. Assisting undergraduate and graduate students in enrolling in courses. 12. Preparing all hourly payroll action for temporary hires through Workday obtaining necessary approvals. 13. Submitting key requests, facilities maintenance requests, telecom requests, receiving pick-up requests, etc. 14. Updating, distributing, and maintaining undergraduate and graduate student data, and electronic exit surveys for accurate computation of data for statistical records. 15. Preparing documents, room, etc. necessary for department meetings (includes taking minutes), Graduate Seminars, and department special events.16. Interacting with the College of Engineering Dean's Office, Office of Sponsored Programs, Office of the Vice President for Research, Office of Student Financial Aid, and Human Resources to perform the duties. 17. Working with the College of Engineering Advising Center and CEEC faculty to ensure compliance with mandatory undergraduate faculty mentoring (a requirement of Accreditation authority). 18. Reconciling purchasing card (P-Card) purchases to accounts for faculty, staff, and CEEC Department. 19. Processing Statements of Intent to Register (SIRs), and other financial transactions in Workday as appropriate. 20. Maintaining ARCHIBUS space and inventory records. 21. Working closely with Administrative Assistant IV of the CEEC department to improve administrative efficiency.

This position is not eligible for remote work; this is an On-Campus position. An office space, computer, and printer will be dedicated to this position. Office hours are Monday - Friday 8am - 5pm, lunch from Noon - 1pm.

This position may require a criminal background check be conducted on the candidate selected for hire.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas:  maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

PREFERRED QUALIFICATIONS

Preferred qualifications include experience working with undergraduate and graduate student database systems, Google Workspace (formerly G Suite), Workday, and online platforms designed for universities (such as MyUNLV scheduling and other UNLV Systems). Candidates should have the ability to multitask and work in a dynamic and fast-paced environment.  Candidates should have the knowledge and understanding of university policies and procedures. Candidates should have experience working with faculty and university or education institution systems. Candidates should have experience in working in a team environment and should possess strong communication skills. The candidate should be organized and detail-oriented. The candidate should be adaptable, patient, and collegial.

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

SALARY

Grade 27, Step 1, salary $37,166.40. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

BENEFITS OF WORKING AT UNLV

• Generous compensation packages, separate paid time off for annual and sick leave, and holidays

• Excellent health insurance including medical, dental, and vision

• No state income tax

• Comprehensive retirement plans and voluntary benefits programs

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Flexible work schedule (depending on your department)

• Employee recognition and appreciation programs

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Statewide employee purchase program discounts

• RebelCard discounts on and off campus

• Wellness programming for all UNLV faculty and staff at no cost

HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter), a detailed resume listing qualifications and experience, and names and contact information of three referees. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will close at midnight (Pacific Standard Time) on February 18, 2023.

Materials should be addressed to Dr. Pramen P. Shrestha, Search Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact UNLV Human Resources at (702) 895-3504 or [email protected] .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0135240" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine.  UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at:  http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates.  Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106).  The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected] , or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected] ; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Required Attachment(s)

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter), a detailed resume listing qualifications and experience, and names and contact information of three referees. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.