Administrative Assistant 3 - Chemistry of Biological Interactions Graduate Program

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected] . For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The University of Nevada, Reno is recruiting an Administrative Assistant 3 to help coordinate the Chemistry of Biological Interactions Graduate Program funded by the National Science Foundation. This position is located at UNR's Main campus and reports to the program lead, Dr. Marjorie Matocq. This position will work closely with the project leadership team to coordinate recruitment & retention activities, course and workshop offerings, organize meetings, provide fiscal support, maintain the program webpage, help conduct programmatic surveys, preparation of annual reports and other duties as assigned.

Position responsibilities:

• Coordinate recruitment and application process and assist with processing graduate student hires including reviewing applications, reference checks, transcripts.

• Maintain all application materials as they relate to applicants and ensure that timely communication is received during the process of applying all the way to acceptance/rejection.

• Input hires, terminations, and promotions of students into Workday in coordination with CABNR HR team

• Coordinate and collaborate with Team leadership to create STEM education content (i.e.: team building, graduate mentoring, and interdisciplinary communication)

• Serve as liaison between the project lead, the leadership team, faculty and student teams, existing graduate programs, and the assessment team.

• Assist graduate students in completion of degree progression and associated paperwork.

• Organize and schedule meetings and workshops within the program and with administrators and/or partners as needed.

• Collect and organize project outcome and assessment data for the team.

• Prepare and develop annual reports to the National Science Foundation

• Coordinate student engagement activities with existing graduate programs and other training opportunities as needed.

Fiscal Support

• Account maintenance for the project budget: reconciliation, report generation, technical account maintenance.

• Reconcile all expenditures in Workday including for pcard and travel.

• Submit spend authorizations and travel reimbursements as needed for team members.

• Submit budget revisions as needed in Workday in coordination with NRES NSHE Specialist 1

• Work with NRES department admin and accounting staff as needed for help with project budgets and expenditures.

Webpage Support

• Maintain the program webpage(s) and associated resources as needed

• Update the webpages as changes occur in a timely manner.

Required Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above

A valid Class “C” Nevada driver’s license or higher operator’s license is required at the time of appointment and as a condition of continuing employment

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Preferred Qualifications

Candidates with a bachelor’s degree in STEM or an education-related discipline are encouraged to apply.

Compensation

Grade 27, Entry, Step 01 $19.94/hr – Step 05 $23.49/hr

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. To view the classified compensation schedules, please visit Classified Compensation .   Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

Our Benefits

The Perks of PERS!

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.

 “I’m so thankful that I followed the path that lead me to a PERS retirement.  I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.    

• Rich retirement plan - Retirement Calculator

Perks of Working at UNR!

• Health insurance options including dental and vision - Health Insurance

• Life insurance, long-term disability, generous annual and sick leave - Classified Benefits

• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.

• Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders

• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

• Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grants-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Search Contacts

For questions, please contact:

Dr. Marjorie Matocq, Professor Natl Res & Env Sci/Director, EECB Grad Program, [email protected]

Exempt

Full-Time Equivalent

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at [email protected] .

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required) Submit a letter of interest that details your experience and preparation to coordinate a graduate training program in STEM, your commitment to education and diversity, and skills that prepare you to excel in this position.

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.  Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. This search will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). 

About Us

The University of Nevada, Reno is a public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 75 countries.

The University is classified by the Carnegie® Classification of Institutions of Higher Education as an R1 university: A doctoral university with very high research activity. In 2020, the University was also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best Global Universities”, and it ranks in the top tier of the WSJ/Times Higher Education World University Rankings.

Since 2009, the University has invested more than $850 million in advanced labs, facilities, and residence halls. It is home to Nevada’s first medical school — the University of Nevada, Reno School of Medicine — and delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The University’s main campus is in Reno, Nevada — a burgeoning global technology hub with a vibrant Midtown and downtown. Located where the high desert of the Great Basin meets the High Sierra, the University’s beautiful, 290-acre main campus is also a Nevada State Arboretum. In recent years, the University has added two additional locations: the Redfield campus in south Reno and the Wayne L. Prim campus in Incline Village, the home of the University of Nevada, Reno at Lake Tahoe. 

The University is part of the Nevada System of Higher Education, which is comprised of two research universities, one state college, four community colleges and an environmental research institute, and is committed to developing strong partnerships with each institution for the benefit of all Nevadans.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement — all while remaining one of the best values in American higher education.

 For more information, please visit www.unr.edu

University of Nevada, Reno