Administrative Assistant 3 (BLANK AST 3)

Details

Posted: 10-May-24

Location: Sacramento, California

Salary: Open

Categories:

Research - Laboratory/Non-Laboratory
Staff/Administrative

Internal Number: 5246167

Administrative Assistant 3 (BLANK AST 3)
Job Summary
Under the direction of the Principal Investigator (PI: Oanh Meyer, PhD) and the Clinical Research Supervisor, the incumbent is responsible for daily study activities and will assists with 4 or more research studies, acting as a liaison between the PI, research supervisor, study personnel, and research participant in the studies. This position is responsible for day-to-day operations of Dr. Meyer's studies in the Alzheimer's Disease Research Center (ADRC) and for research database creation and maintenance that support clinical research staff, research supervisor and the PI in carrying out the research mission of the various clinical research studies. The position is also responsible for creating and approving flyers for the research studies, brochures, and promotional materials for events. This position will provide administrative support, including purchasing and submitting reimbursements for research studies, compiling and preparing data and information for meetings, and weekly reporting to the IRB and leadership team.
The incumbent successfully plans, manages, promotes, and executes internal and external events for the research studies. The incumbent provides event design and regular reports to the PI and Clinical Research Supervisor. The incumbent determines vendors best suited to meet the requirements of events and facilitates the scheduling of event space and completes purchasing for event related items. The incumbent provides mentorship to volunteers, students, less experienced event staff, and community partners.
Apply By Date
May 18, 2024 at 11:59pm
Minimum Qualifications

• For full consideration applicants are encouraged to upload license and certification if required of the position.
• CITI Program Certification for Social Behavioral Researchers and Good Clinical Practice (GCP) within 1 month of hire
• High School Diploma/ GED
• 1 year experience in customer service to effectively interact with and assist diverse groups of people of varying ages and cultural backgrounds.
• 1 year experience working in a clinical research setting
• Experience using computers and software applications (Microsoft Word, Excel, email) to produce documents with speed and accuracy.
• Organizational skills and attention to detail in maintaining multiple projects and large volumes of data. Independently assess and organize workload priorities in an appropriate way to accomplish a task or goal.
• Experience planning and managing complex events involving guests from multiple sources such as other public institutions, research institutions, private sector interests, and alumni.
• Advanced computer literacy including proficiency with the following programs: Adobe Suite, Microsoft Office
• Possess written and oral communication skills to clearly and concisely share information, explanations and instructions to, and to elicit information from others with varying levels of ability to understand, including individuals who may not speak English.
• Knowledge of legal and ethical guidelines, including the maintenance of confidentiality and privacy of information. Ability to maintain confidentiality of sensitive matters, and to exercise discretion in dealing with controversial or potentially sensitive topics.

Preferred Qualifications

• Bilingual in Vietnamese and English
• Ability to independently determine appropriate UCD/UCDH procedures and selection of methods for implementation of UCD/UCDH policy.
• Perform assignments independently for which administrative guides are inadequate or which require specific working knowledge of the Institute, Clinic and University.
• Knowledge of ADRC Administration, Research and Clinic, UCD/UCDH and School of Medicine goals and objectives.
• Knowledge of UCD/UCDH graphic and publication standards
• Knowledge of University policies and procedures relating to the use of university facilities, event management and presentation, including crowd management and safety protocols.
• Experience using RedCap or similar database
• Experience with working with human subjects research projects and the UCDH Institutional Review Board.

Department Description
The Department of Neurology is a clinical, research and academic department within the UC Davis School of Medicine. The mission of the department is dedicated to the identification, care, and education of individuals with neurological disorders and is committed to discovering new knowledge in the areas of teaching, research and clinical activities.
Position Information

• Salary or Pay Range: $27.34 - $39.18
• Salary Frequency: Hourly
• Payroll Title: BLANK AST 3
• Salary Grade: 108
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: Yes
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-site

THIS IS NOT AN H1B OPPORTUNITY
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found https://apptrkr.com/get_redirect.php?id=5246167&targetURL=
The incumbent successfully plans, manages, promotes, and executes internal and external events for the research studies. The incumbent provides event design and regular reports to the PI and Clinical Research Supervisor. The incumbent determines vendors best suited to meet the requirements of events and facilitates the scheduling of event space and completes purchasing for event related items. The incumbent provides mentorship to volunteers, students, less experienced event staff, and community partners.
Apply By Date
May 18, 2024 at 11:59pm
Minimum Qualifications

• For full consideration applicants are encouraged to upload license and certification if required of the position.
• CITI Program Certification for Social Behavioral Researchers and Good Clinical Practice (GCP) within 1 month of hire
• High School Diploma/ GED
• 1 year experience in customer service to effectively interact with and assist diverse groups of people of varying ages and cultural backgrounds.
• 1 year experience working in a clinical research setting
• Experience using computers and software applications (Microsoft Word, Excel, email) to produce documents with speed and accuracy.
• Organizational skills and attention to detail in maintaining multiple projects and large volumes of data. Independently assess and organize workload priorities in an appropriate way to accomplish a task or goal.
• Experience planning and managing complex events involving guests from multiple sources such as other public institutions, research institutions, private sector interests, and alumni.
• Advanced computer literacy including proficiency with the following programs: Adobe Suite, Microsoft Office
• Possess written and oral communication skills to clearly and concisely share information, explanations and instructions to, and to elicit information from others with varying levels of ability to understand, including individuals who may not speak English.
• Knowledge of legal and ethical guidelines, including the maintenance of confidentiality and privacy of information. Ability to maintain confidentiality of sensitive matters, and to exercise discretion in dealing with controversial or potentially sensitive topics.

Preferred Qualifications

• Bilingual in Vietnamese and English
• Ability to independently determine appropriate UCD/UCDH procedures and selection of methods for implementation of UCD/UCDH policy.
• Perform assignments independently for which administrative guides are inadequate or which require specific working knowledge of the Institute, Clinic and University.
• Knowledge of ADRC Administration, Research and Clinic, UCD/UCDH and School of Medicine goals and objectives.
• Knowledge of UCD/UCDH graphic and publication standards
• Knowledge of University policies and procedures relating to the use of university facilities, event management and presentation, including crowd management and safety protocols.
• Experience using RedCap or similar database
• Experience with working with human subjects research projects and the UCDH Institutional Review Board.

Department Description
The Department of Neurology is a clinical, research and academic department within the UC Davis School of Medicine. The mission of the department is dedicated to the identification, care, and education of individuals with neurological disorders and is committed to discovering new knowledge in the areas of teaching, research and clinical activities.
Position Information

• Salary or Pay Range: $27.34 - $39.18
• Salary Frequency: Hourly
• Payroll Title: BLANK AST 3
• Salary Grade: 108
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: Yes
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-site

THIS IS NOT AN H1B OPPORTUNITY
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found here .

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 .
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=68747&PostingSeq=1
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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About University of California Davis Health System
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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