Administrative Assistant 2

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT II, Physics-Academic Programs Office APO), to provide administrative support for the department’s teaching staff and to faculty and administrators overseeing its course offerings.  Responsibilities include serving as a resource for faculty and teaching staff in managing courses; scheduling meetings, grading sessions, tutor sessions, exam reviews, and other activities; working with faculty, students, and disabilities office on providing testing accommodations; posting routine data on course websites and managing online grade reports; coordinating final exam schedule; facilitating the scheduling of section lecturers and recitation instructors; coordinating "who’s teaching what" process and ensuring teaching information is up-to-date; maintaining teaching and TA assignment histories; coordinating subject evaluation process and providing reports; coordinating Independent Activities Period subjects/events; publicizing non-credit offerings; providing data and reports on a variety of issues; maintaining office supplies; assisting academic administrator as requested; and performing other duties as assigned. 

Job Requirements
REQUIRED:  high school diploma or its equivalent; at least three years’ administrative, office, or related experience; experience in student services or similar position; experience using Microsoft Word, Excel, and FileMaker; accurate data entry and proofreading; meticulous attention to detail; excellent interpersonal skills; discretion with confidential material; interest in working with students and faculty to ensure they are successful in the department’s academic programs; and a desire to work in a team-oriented environment.  Must be able to prioritize and handle multiple duties simultaneously despite frequent interruptions, work independently, understand the impact of policy and process changes on the education program, identify issues of interest in the education program and propose solutions, and work with a diverse group of people.  PREFERRED:  bachelor's degree, MIT experience, experience with FileMaker Pro.  Job #20232-5

All members of the Academic Programs Office are currently working a hybrid (in office/work from home) schedule.

10/4/21