East Stroudsburg University is hiring an Administrative Assistant 2 for the College of Arts & Sciences! Located in the beautiful Pocono Mountains of Pennsylvania, ESU’s proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country’s largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun.
As the Administrative Assistant 2 for the College of Arts & Sciences, you will need to think creatively and be comfortable providing comprehensive administrative support. You will be an active
member of the College of Arts & Sciences team and will work closely with the Dean to analyze and develop departmental operations. You will thrive in this role if
you like combining your administrative and public relations experience while preparing detailed reports.
To be successful in this role, you must have a strong attention to detail, collaborative, and a team player.
Your normal hours will be Monday to Friday 8:00 am to 4:30 pm. You may have to flex your
schedule from time to time based on the needs of the business to be a true Administrative Assistant 2 for the College of Arts & Sciences. When
our team shows up for work, they are energized and motivated to succeed - all
while being the most crucial piece to keeping the ESU operations humming.
What Will I Do At ESU? (AKA Essential Duties)
- Provide general administrative support, including answering calls, responding to
emails, providing customer service to walk-ins, and organizing projects or documents. - Analyze and maintain faculty workload information for Dean approval; ensure course
scheduling is efficient and cost effective with Dean approval. - Prepares budget estimates and various other fiscal and statistical reports; create purchase
orders as needed; balance p-cards, submit for approvals; order office supplies and maintain inventory
within budget. - Performs varied public relations duties such as: meet with community groups to explain programs and engender public interest and participation; engage with social media and marketing
efforts for the College. - Coordinate student worker employment onboarding.
- Assist with event planning and coordination.
- Perform other duties as assigned.
What We're Looking For (AKA Qualifications)
- Bachelors Degree in English, Business, liberal arts or related subjects, or graduation from a technical
program in secretarial or office support services, or equivalent education and experience. - 4 years’ experience as an administrative assistant, including at least 1 year working directly for a senior
level manager. - Technical skills: Word (tables, reports, merging), Excel (formulas, pivot tables, graphs), Powerpoint
(engaging presentations), and MS Teams. Banner experience is helpful. - Must be able to pivot from one task to another based on the department’s needs.
- Demonstrated ability to handle confidential information with discretion; trustworthy.
- Able to work independently with minimal supervision.
- Able to establish and maintain effective working relationships with management, faculty, students,
and the general public. - Must be able to speak, read, write, and comprehend English; able to create clear verbal and written
messages. - Demonstrated commitment to continuous improvement, learning, collaboration, and positivity.
- Able to read, write, and comprehend English; able to follow verbal instructions.
- Experience with Word, Excel, Teams required.
What We Offer
- Outstanding benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave.
- Salary: $49,839.00 annually
- Living
by the Warrior Code:
- Accountable for One's Actions
- Committed to Self-Growth
- Willing to Sacrifice for the Greater Good
- Positive, Honest, and Loyal
- Respectful of the Environment and Community
- Dedicated to Empowering Others
We believe diversity, inclusion and belonging is key for
our teams.
Much like our academic programs, we are proud to foster a
workplace that is unique to higher education. As an organization focused on
diversity, inclusion and belonging, we are committed to ensuring our employees
are comfortable bringing their authentic selves to work every day. A unique
perspective is critical to solving complex problems and inspiring others.
And yes, legal made us spell this out…
Must be at least 18 years old and be able to read and write
English. Employment with ESU is contingent on the selected candidate passing a
thorough background check that includes: FBI fingerprinting, PA Child Abuse,
and employment. We are proud ESU is an equal opportunity employer. For more
information on President Long's 10-point plan, click here:
https://www.esu.edu/president/10-action-plan.cfm