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Closing Date:
Type of Position:
Clerical
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.
Department:
Central Stores
Department's Website:
Summary of Job Duties:
This position is responsible for providing administrative analyst support to the Facilities Management Operations & Services, PDC Management, Energy Management, and the Accounting department staff. The administrative analyst will be responsible for planning, organizing, and scheduling the various project and recurring activities, as well as preparing budget and progress reports for applicable departments. This position is governed by state and federal laws and agency/institution policy.
Qualifications:
Required Education &/or Experience:
Formal education is equivalent to a bachelor's degree in public administration, general business, construction management, or a related field.
(Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements upon approval of the qualifications review committee.)
Preferred Experience:
Experience with Workday;
Experience with CMMS;
Experience working in Facilities Management.
Job Duties & Responsibilities:
Research and analyze construction and maintenance data pertinent to renovation and new construction of building projects;
Assist with maintenance and tracking of utility costs and accounts;
Develop and maintain databases, spreadsheets, and other fiscal reporting mechanisms. Reviews and audits fiscal information for accuracy and quality assurance;
Prepare reports with regard to budgeting for applicable departments, preventative maintenance for operations, and space management requirements and is able to explain findings and recommendations;
Assist with developing Facilities Management-specific administrative directives, policies, and procedures to ensure consistent application;
Provide information, assistance, and clarification to interested parties concerning construction and renovation projects, and the facilities department's programs, policies, and procedures;
Assist supervisors by maintaining leave and travel records, and appointment calendars, prioritizing incoming correspondence, and logging and electronically filing incoming architectural and engineering documents;
Develop and update maintain closeout document binders and maintain hard and electronic copies of binder contents;
Track all assigned one-time and recurring tasks, reports, briefings, papers, minutes, etc. to include suspense dates and status, to ensure all are provided for review and approval by the internal and external clients. Documents, tracks, and updates actions identified;
May supervise a work-study or graduate assistant and evaluate the work performance of incumbents;
Assure accuracy of all reporting data, as well as assist in the development of policies, procedures, and standards;
Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Ability to plan, organize, and direct the work of others;
Ability to analyze financial records and prepare reports;
Ability to interpret and apply policies and procedures;
Ability to work evenings and weekends as requested;
Knowledge of the construction industry and Facilities Management area;
Ability to prepare, present, and review oral and written information and reports;
Knowledge of computers and software applications, specifically MS Word, Excel, PowerPoint, Access, Google Sheets, and Google Documents.
Additional Information:
Salary Information:
$29,836.00
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Sandra Vail, Director of Operations
Email: [email protected]
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry
The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes