Administrative Analyst IV

Rutgers University, United States

Updated: over 2 years ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details
Recruitment/Posting Title Administrative Analyst IV
Job Category Staff & Executive - Administrative & Support
Department NJMS-Office of Education
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. 
 
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. 
 
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. 
 
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. 
 
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Analyst IV for the Office of Education at the Dean’s Office at the New Jersey Medical School. Under the direction of the Program Administrator, the Administrative Analyst IV will provide administrative support to the clerkship directors and the Clinical Skills Center in all aspects of the Simulation based training activities.  This includes database maintenance of training for all simulation activities at the center and the Standardized Patient Program (database maintenance of training cases and evaluations, correspondence, travel advance/report forms, invoicing and simulation set-up). Prepares all materials for examination sessions, which include exam room set-up and scheduling training activities; tracks inventory and other supplies needed for office and examination rooms. Assists with the day-to-day operations of the facility for all activities. Simulation activities include OSCEs, virtual and all task trainer and high-fidelity simulation activities. (* SP = Standardized Patient; Objective Structured Clinical Exams = OSCE).
Among the key duties of this position are the following:
  • Serves as a critical interface between the clerkship directors, clinical faculty, and medical students, supporting all components of their education, including distribution of syllabi, scheduling, beepers, scrubs and other clerkship responsibilities as needed.
  • Monitoring the clerkship to ensure they are meeting accreditation standards specifically those related to direct observations, student evaluations, and grade submissions.
  • Responsible for remote proctoring of student exams, including NBME as well as ExamSoft; monitoring, tracking and managing students’ patient encounter entries as required by clerkships and to notify students who do not comply with fulfilling this aspect of their clerkship. 
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 19S
Position Salary Max 48,116
Annual Minimum Salary 48357.000
Annual Mid Range Salary 57671.000
Annual Maximum Salary 68214.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s degree.
  • Minimum two years of experience performing related tasks in a college environment. 
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards.
  • Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving ability.
  • Ability to maintain a high level of discretion and confidentiality.
  • Ability to perform job duties with very minimal supervision, effectively prioritize work, multitask, operate with a sense of urgency and adjust to changing workloads and deadlines.
  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write business reports, business correspondence, and procedure manuals.
  • Ability to present information and respond to questions from diverse groups of staff, faculty, students and the general public.
  • Above average proficiency with MS Office products, including Access required; working knowledge of Banner, or comparable electronic databases. 
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Must be able to lift or exert force up to twenty-five (25) pounds. 
Special Conditions

Posting Number 21ST3427
Posting Open Date 12/07/2021
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
Location Details




Similar Positions