ADMIN SUPV 2 (Business Operations Manager)

Serves six independent units in the College of Letters and Science Social Sciences that are clustered for administrative purposes: Psychology Department, Philosophy Department, Center for Mind and Brain (CMB), Science and Technology Studies Department (STS), Center for Science and Innovation Studies (CSIS), and Cognitive Science.

The units consists of a Department Chair & 2 Vice Chairs (Psychology), Department Chair (Philosophy), Director and Associate Director (CMB), Department Chair (STS), Director of CSIS and Director of Cognitive Science, approximately 70 Senate faculty, 35 Academic Federation faculty, 100+ non-Senate academic employees of varying titles (Graduate Student Researchers, Teaching Assistants, Visiting Scholars, Postdoctoral Scholars, Lecturers), 150+ graduate students, 3200+ undergraduate majors, and 23 staff FTE.

Since the Centers draw faculty from different colleges/divisions it requires that this position is conversant and knowledgeable about the many varying units.

Under general direction of the Chief Administration Officer (CAO) responsible for organizational leadership and high-level analytical support to the CAO and Yellow Cluster departments in the L&S Division of Social Sciences including Psychology Department, Philosophy Department, Center for Mind and Brain (CMB), Science and Technology Studies (STS), and Center for Science and Innovation Studies (CSIS).

Serve as Business Operations Manager (BOM) for Grants and Contracts Unit and the Business Operations Unit who are responsible for providing administrative support for instructional and research activities including fiscal policy, budgeting, funds management, sponsored research compliance, and financial transactions. Oversee financial operations and management of all business transactions and grants and contracts administration functions including interpreting and applying university regulations, policies and procedures pertaining to financial administration; budget development and analysis; long- and short-range fiscal planning; and compliance monitoring.

Oversee business office and payroll functions and monitor funding and expenditures of multiple accounts with varying funding sources including general funds, federal and state funds, private gifts and grants, endowments, self-supporting activities, inter-campus funds, student fees, and reserve funds. Act as lead and primary advisor for financial, sponsored research, and business operation activities and supervise fiscal officers, who provide pre- and post-award support for sponsored projects and manage faculty accounts including purchasing, accounts payable/receivable, travel/ entertainment, ledger reconciliation functions and event coordination.

The Business Operations Manager is the second highest ranking administrative officer within the Cluster administration and serves as backup for the Chief Administrative Officer in their absence.

Position Information

PHYSICAL DEMANDS

• Physical Demands: Sitting; Sit at computer and use mouse and keyboard for long periods of time.
• Lifting Requirements: Up to 50 Pounds (Medium); Lift, move and carry boxes weighing up to 40 lbs.

WORK ENVIRONMENT

• Work occasional overtime including evenings and weekends to meet operational needs.
• May require working in an environment where animals are used in research.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271  

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience with fund accounting and generally accepted accounting principles (GAAP) and techniques for accurate preparation and analysis of budgetary and financial information.
• Experience recruiting, selecting, training, assigning, supervising, evaluating, and providing development opportunities for staff.
• Experience performing high-level analytical work, analyzing complex information, performing independent research, presenting complex data to facilitate decision-making and making strategic recommendations.
• Experience preparing financial reports, developing financial projections (long and short-term), performing budgetary planning, developing, and monitoring budgetary processes.
• Experience monitoring compliance with guidelines, policies, and procedures.

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of contract and grant fiscal administration, effort reporting, and related federal, state, and private sponsor budgeting guidelines and university policies and procedures.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

• Experience with UC payroll accounts, travel and entertainment policies, and UC accounts receivable/payable, purchasing, direct charges, gift processing and management.
• Experience leading teams, setting direction, developing goals and strategic planning.

Preferred Knowledge, Skills, and Abilities (KSA):

• Interpersonal and communication skills to clearly, diplomatically and effectively interact with individuals of varying perspectives and backgrounds to research and secure information, resolve problems, and coordinate projects.
• Writing, editing and proofreading skills to prepare clear, accurate reports appropriate for the intended audience.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan  and strategic vision  for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.    

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .