Admin Support Specialist-Journey

East Carolina University, United States

Updated: 11 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 07 Jun 2023

Position Details
Position Information


Job Title Admin Support Specialist-Journey
Position Number 000011
Vacancy Open to All Candidates
Time-Limited No
Department Homepage gradschool.ecu.edu
Advertising Department GRADUATE SCHOOL
Division Academic Affairs
Classification Title 10422 Admin Support Specialist
Competency Level 2 - Journey
Working Title Administrative Support Specialist - Journey
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $44,549
Anticipated Hiring Range $31,200 - $39,103
Salary Grade Equivalency GN07
Work Schedule M-F
Work Hours 8am-5pm
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Office of the Graduate School oversees the academic operation of 71 post-baccalaureate certificate programs, 71 master’s degree programs, and 16 doctoral degree programs at East Carolina University. This oversight includes: graduate program marketing and recruiting; the processing of over 8,000 applications per year; graduate student admissions; graduate curriculum development and implementation; graduate program review by external review teams; the determination and interpretation of academic policy pertaining to graduate students and programs; and the graduation of over 900 graduate students annually. In addition, the Graduate School administers the annual distribution of over $7.5 million in graduate assistantships and $3.3 million in out-of-state and in-state tuition remissions.
Job Duties
This position reports to the Graduate School’s Business Officer. This position has primary responsibility for reviewing and approving graduate assistantships contracts and electronic personnel action forms (EPAFs) by ensuring that all graduate assistantship contracts meet Graduate School and University eligibility guidelines and academic requirements. The person in this position will demonstrate initiative and independence, excellent attention to detail, and will exercise sound judgement in the interpretation of Graduate School and University policies related to the graduate assistantship contract review and approval process.
Minimum Education/Experience
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Demonstrated possession of knowledge, skills, and abilities gained through at least three years of office assistant/secretarial experience; or completion of an accredited two year secretarial science or business administration program with one year of experience as described above; or an equivalent combination of training and experience.
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 05/31/2023
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 06/07/2023
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/60503
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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