Admin Support Specialist - DPMP

University of North Carolina, United States

Updated: 12 months ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 19 May 2023

Posting Information
Posting Information


Department SOP-DPMP-452400
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 05/12/2023
Application Deadline 05/19/2023
Position Type Permanent Staff (SHRA)
Position Title Admin Support Specialist - Advanced
Salary Grade Equivalent GN08
Working Title Admin Support Specialist - DPMP
Position Number 00059996
Vacancy ID P017443
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday to Friday, 8AM – 5PM
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $41,251-$50,417
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Primary Purpose of Organizational Unit
The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of five health science schools (Pharmacy, Nursing, Dentistry, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students, 100 PhD students, and 20 Master’s students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School’s Strategic Plan (https://pharmacy.unc.edu/about/ospa/strategic-plan/)
Our vision is to be the preeminent school of pharmacy where leaders in practice, education, and research are developed and nurtured. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.
Position Summary
The Administrative Support Specialist position assist the Division Director of Graduate Studies to facilitate the recruitment of graduate students and post-doctoral fellows within the division. Provide administrative support as needed for grants, projects, meetings, filing, maintenance of records or programmatic activities for use in subsequent years, and maintenance of confidential documents and information. Proofread and edit correspondence, reports, records, etc. Work with faculty and course Teacher Assistants in preparing syllabi, lecture materials, handouts, and copying Quizzes and exams for professional and graduate course work. Coordinate travel for faculty and prospective recruits. Coordinate with Division office and other offices in the school (HR, finance, grants, etc.)
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
- Must be self-motivated, highly organized, detail orientated, and flexible. 
- Ability to promote and maintain a productive and collaborative work environment and create a knowledgeable and welcoming workplace for administrators, staff, and students. 
- Possess excellent judgement, communication skills and professionalism. 
- Ability to interpret and communicate complex policies to the faculty and trainees with regard to regulations at the university, state, and federal levels. 
- Prior experience in providing administrative support at a high performing level. 
- Experience with Microsoft products. 
- Experience with editing and proofreading.
Preferred Qualifications, Competencies, and Experience
- Prefer five years related administrative experience, preferably in an academic setting and Bachelor’s degree. 
- Prior experience coordinating travel.
- A self-starter, detail oriented, and able to multitask while prioritizing agendas for themselves as well as faculty.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Apply onlline at https://unc.peopleadmin.com/postings/256797 with a cover letter, CV/resume and a list of at least 3 professional references with their full contact information
Quick Link https://unc.peopleadmin.com/postings/256797

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Similar Positions