Admin Support Specialist-Advanced

East Carolina University, United States

Updated: about 1 year ago
Location: Greenville, SOUTH CAROLINA
Deadline: 24 Mar 2023

Position Details
Position Information


Job Title Admin Support Specialist-Advanced
Position Number 901108
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://financialservices.ecu.edu/payroll/
Advertising Department PAYROLL OFFICE
Division Administration & Finance
Classification Title 10422 Admin Support Specialist
Competency Level 3 - Advanced
Working Title Payroll Specialist
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $50,876
Anticipated Hiring Range $42,626 - $43,542
Salary Grade Equivalency GN08
Work Schedule M-F
Work Hours 8am-5pm
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Information Technology and Computing Services, Human Resources, Environmental Health and Campus Safety, Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets, and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for all financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is: To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources. The Payroll Office works with all departments within the University to process semi-monthly payrolls to 5900 permanent employees and 4200 students. The office is staffed with a Payroll Manager, Payroll Accountant, Accounting Technician, Tax Specialist, and four payroll clerks and at times a temporary staff position. The Payroll Office provides administration of all payrolls for ECU and is responsible for the general accounting functions relating to payroll. The Payroll Office is responsible for timely and accurate payments of salary to faculty, staff, and students as well as the reconciliation, reporting and remittance of taxes. The Payroll Office also performs data control duties and provides accounting transactions for general ledger posting. Payroll accounting involves reconciling the numerous FRS clearing accounts related to taxes and deductions and preparing reallocation entries, which ensure that labor costs for wages and benefits are expensed to appropriate financial accounts. In addition, the Payroll Office is responsible for ensuring that the University is in full compliance with the ITS and INS rules and regulations governing all payments to Foreign Nationals. A high level of knowledge and accuracy is demanded in the processing of payrolls to satisfy customer demands and to maintain compliance with the extensive and complex regulations and policies of the Federal and State government and University. The office successfully pays all employees using two highly automated and complex systems: Banner HR and Banner Finance, as well as several integrated time and attendance systems. The assignment information goes through many hands and Payroll is the last step in the process to verify the accuracy of payroll information. The Payroll Office personnel work very closely with the Human Resource office personnel, the vice Chancellors of Academic Affairs and Health Affairs EPA personnel; personnel in Grants and Contracts and personnel within the Budget Office to ensure those employees’ assignments have been entered correctly into the Human Resource System. Excellent customer service is also demanded working directly with university employees.
Job Duties
The Payroll Specialist is responsible for processing the semi-monthly and temporary/student payrolls. This position is responsible for providing customer service to all university departments utilizing Mass Time Entry. This position is co-responsible for data entry of data for off-cycle adjustments and additional data entry into Banner for informational purposes. Additionally, this position is responsible for low-level Banner and Mass Time Entry testing at the direction of the Payroll Director. Duties also include scheduling Payroll Runs and reviewing Payroll reports.
Minimum Education/Experience
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Banner 9 Admin Pages
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 03/17/2023
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 03/24/2023
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/60559
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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