ADMIN SECRETARY

Central Michigan University, United States

Updated: 3 months ago
Location: Mount Pleasant, MICHIGAN
Deadline: ;

Position Information
Position Information


Posting Number S-3160
Position Number 71840
Type of Recruitment External
Position Title ADMIN SECRETARY
Position Summary
Duties performed are of a senior secretarial nature. This is the second most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. Responsible for secretarial support to the Office of the Dean and the RN/BSN Program to ensure effective day-to-day operations and delivery of services to faculty, staff, students and visitors to the College of Health Professions. Exercises a moderate degree of decision making and independence of judgment.
Required Qualifications
High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications
Experience with SAP Student Lifecycle Management system or similar on-line data management systems.
Experience working with data manipulation via Microsoft Access or other data software applications.
Duties & Responsibilities
Office of the Dean responsibilities:
Provides front line administrative support while exercising confidentiality.
Schedules appointments as needed and answers main college phone line. Assists with triaging walk-ins; distributes mail.
Prepares travel arrangements with planning and scheduling as needed.
Performs day-to-day financial functions including journal entries, invoice vouchers, and employee reimbursement vouchers.
Performs monthly reconciliation of accounts and business cards as well as maintains CMU business card charges through online mechanisms.
College Curriculum Committee support (Watermark proposal management, meeting scheduling/agendas/minutes, etc.)
Mobile Health Central support (event scheduling, cost center transfers, grant follow-up, reconciliations, etc.)
Orders and inventories supplies.
Issues visitor parking permits to guests and maintains a log of permits issued.
Types correspondence and assists with email distributions prepares mailings.
Assists with special projects, tasks and events as assigned. These projects will be varied and complex in nature, and will require a high degree of autonomy.
Assists with maintenance and usage of Health Professions vehicle.
Assists Residential College Director with residential college application process.
Advancement/Development responsibilities:
Processes donor and alumni acknowledgements.
Runs reports and adds information to donor and financial activity utilizing university databases such as SAP and Millennium.
Processes matching gift forms; completes forms, and gets required signatures; matches gift verification on line, confirms gift receipt.
Maintains Advancement/Development office files.
Processes donations/contributions and communicates with Advancement Office Alumni House ensuring proper documentation is processed.
Works with Scholarship and Endowment Maintenance and processes on behalf of the entire college.
Works with Development and Alumni Relations on help desk requests including information for mailings, etc.
RN/BSN Program responsibilities:
Ensures student files/records and faculty files/records are complete and up-to-date per accreditation standards.
Collects, tracks and compiles data for reports as required for accreditation.
Maintains an appropriate database and student information system as required for accreditation.
Creates, distributes and maintains results from surveys to comply with accreditation requirements.
Assists in maintaining an up-to-date nursing program student handbook.
Calls and/or emails students and other organizations requesting information about the RN-BSN program.
Maintains essential documents of organization memberships for the program, the program director, and faculty members.
Organizes various program meetings (i.e. adjunct faculty orientation, advisory board, nursing faculty) to include the taking and maintaining of meeting minutes with quick turnaround and distribution of information.
Assists with organizing campus functions and events such as student orientations and graduation.
Maintains program calendar, communicates events, and deadlines.
Composes office correspondence and proofreads materials.
Maintains confidential records according to credentialing entities.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group Office Professional
Staff Pay Level 5
Pay Range $14.50 - $21.33 per hour, estimated starting rate $14.50 - $17.00
Division Academic Affairs
Department The HH & GA Dow College of Health Professions
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.0
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as needed
Location Mount Pleasant, MI
About the Department
The Herbert H. and Grace A. Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences, and the School of Rehabilitation and Medical Science). The college offers undergraduate and/or graduate degree programs in athletic training, audiology, communication sciences and disorders, exercise science, environmental health and safety, health administration, physical activity specialist, physical education, physical therapy, physician assistant, public health, school and public health education, speech-language pathology, and sport management, delivered by 100+ faculty/staff. To learn more about the College, please click here
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement
CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).
If you wish to see “EEO is the Law” posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes

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