Admin Project Coordinator

University of Texas at Dallas, United States

Updated: 12 days ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S05601P
Position Title Admin Project Coordinator
Functional Title Admin Project Coordinator
Department Innovation & Commercialization
Salary Range $25 per hour, DOQ
Pay Basis Hourly
Position Status Regular part-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 04/16/2024
Posting Close Date
Open Until Filled Yes
Desired Start Date 05/01/2024
Job Summary
The Institute of Innovation and Entrepreneurship at the University of Texas at Dallas is seeking a dedicated and organized part-time Admin Project Coordinator to join our dynamic team. This role will be pivotal in ensuring smooth operations within the Institute, supporting various administrative functions, and providing essential assistance to team members. Prior experience at UTD and institutional knowledge is highly desirable.
Minimum Education and Experience

Bachelor’s degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.
Preferred Education and Experience
  • Prior experience in an administrative role, preferably in an academic or university setting.
  • Familiarity with University of Texas at Dallas protocols and procedures is highly desirable.
  • Excellent organizational skills with a keen attention to detail.
  • Strong communication skills, both written and verbal.
Essential Duties and Responsibilities
  • Reporting and Managing Facility Challenges: Act as the primary point of contact for reporting and managing facility challenges, coordinating with appropriate university departments for timely resolution.
  • Managing Room Reservations: Oversee the scheduling and coordination of room reservations for meetings, events, and programs within the Institute.
  • Assisting Team Members: Provide support to team members by assisting with projects, programs, and events as needed, ensuring deadlines are met and tasks are completed efficiently.
  • Organizing and Ordering Office Supplies: Maintain inventory of office supplies, place orders when necessary, and ensure office refreshments are stocked and replenished.
  • Reporting Funding Needs: Assist in identifying and reporting funding needs for various initiatives and projects within the Institute.
  • Navigating University Protocols and Approvals: Serve as a resource to team members and external partners by assisting in navigating university protocols and approvals for projects and events.
  • Managing Front Desk and Student Workers: Supervise front desk operations, including managing student workers, scheduling shifts, and ensuring coverage during office hours.
  • Other Applicable Administrative Needs: Provide general administrative support such as answering phones, responding to emails, filing, data entry, and other tasks as assigned.
Physical Activities
Working Conditions
Additional Information
A remote work schedule is not available for this position.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
 
  • Competitive Salary
  • Tuition Benefits
  • Internal Training
  • BCBS PPO Medical insurance – 100% paid for full-time employees
  • PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
  • Vision Insurance
  • Long and short-term disability
  • TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
  • Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
  • Dental/Vision/AD&D 
  • Paid time off
  • Paid Holidays 
  • Paid Winter Break
  • Fertility Benefits
  • Remote Work Options – approved by department


 
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
 
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
 
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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