ADMIN OFCR 3 (Business Office Manager)

Under general direction of the CAO operate with a high level of independence to supervise business operations in the department of Microbiology and Molecular Genetics. Oversee the department’s business and payroll functions, and facilities. Independently manage the Academic Personnel Program for the department, including senate and federation appointments, merits, and promotions. Provide overall management of an NIH postdoctoral training grant in Cancer Biology. Serve as fiscal officer for intramural, extramural, and other fund sources.
Provide high level analytical and business operations support to the department. In collaboration with CAO oversee fiscal close and the transition process to Aggie Enterprise. Supervise the Business office Assistants (2) and student assistants (3). Work on special projects as assigned.

Position Information

PHYSICAL DEMANDS

• Sitting - constantly, Speaking - frequently, Talk or Hear – frequently
• Up to 10 Pounds (Sedentary) – occasionally

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Bachelor’s degree in related area and /or equivalent experience / training.
• Experience interpreting and applying a broad range of academic personnel policies and procedures, independently coordinating academic personnel actions for a variety of faculty and academic staff and student titles.
• Experience using automated payroll/personnel, accounting, and/or financial systems, computer skills to effectively use spreadsheet, word processing, website content management systems, case management system, and internet applications to create and maintain electronic documents and records.
• Experience working in a high volume, fast-paced environment of shifting priorities combined with organization skills and experience prioritizing and coordinating large volumes of work to complete multiple, various tasks simultaneously with frequent interruptions, and maintain paper and electronic file systems.

Minimum Knowledge, Skills, and Abilities (KSA):

• Critical thinking and applied problem-solving skills to research and analyze complex information and problems related to academic personnel, payroll/personnel, and grant administration.
• Mathematical and auditing skills to perform calculations and to review ledgers, calculate/verify employee pay and resolve discrepancies/problems.
• Writing, grammar, editing and proofreading skills to complete forms, reports and correspondence, interpersonal communication skills to work with clientele effectively, professionally, and collaboratively from diverse backgrounds and perspectives.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:  

• Supervisory experience: recruiting, selecting, training, assigning workload, evaluating performance, team-building, and providing development opportunities.
• Experience with UC Davis systems including UCPath, Cognos reports, AggieService, UC Davis Financial Information Systems Kuali, AggieTravel, Decision Support, Myinfovault, Recruit, knowledge of internal and external grant processes, experience using automated proposal systems- Cayuse, Fastlane, Proposal Central, Research.gov etc.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of UC policies related to payroll and personnel, academic program administration, budget, financial, and business practices.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . 

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination .