Admin & Finance Coordinator

George Mason University, United States

Updated: over 1 year ago
Location: Prince, WEST VIRGINIA
Job Type: FullTime
Deadline: ;

Position Information
Position Information


Department Prince William Campus Admin
Alternate Department Description
SciTech Campus Executive Office
Criminal Background Check Standard Background Check, Financial Background Check
Motor Vehicle Background Check Yes
Statement of Economic Interest Not Applicable
Restricted Position? No, is eligible for layoff or severance benefits.
Job Category Classified Staff
Role (State) Job Title Admin Office Specialist III
Working Title Admin & Finance Coordinator
Job Type Full-Time
Position Number 02133z
Recruit Number STF11303
Working Hours 8:30am - 5:00pm
Location Prince William, VA
Other Location
Pay Band Payband 3
Salary Commensurate with education and experience.
Web Announcement
Admin & Finance Coordinator
George Mason University’s SciTech Campus Executive Office, which oversees the day-to-day operations and administration of the SciTech Campus, seeks an individual with office administration and budgeting experience to serve as the Admin & Finance Coordinator. The successful candidate will have experience working in a fast-paced, detail oriented, customer service environment. They must possess experience in scheduling and organizing meetings, have financial management and budgeting skills; and, experience with office administrative support functions. Previous knowledge of George Mason or other university experience is a plus.
George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.
Responsibilities:

The Admin & Finance Coordinator will report to the Associate Director of Administration and will be responsible for:
  • Provide administrative and operational support to the Associate Director of Administration and the Associate Director of Operations;
  • Provide financial tracking, reconciliation and documentation of all SciTech Administration, Foundation, and Events Management accounts (ORGS);
  • Have working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, eVerify, 25Live, Excel, FreshBooks, Outlook; and, purchasing and accounts payable;
  • Serve as telecom coordinator and equipment inventory liaison for SciTech Executive Office;
  • Provide backup operational and event support for the SciTech Campus and Potomac Science Center when needed;
  • Maintain the Physical Space Database and Campus Listserv(s), and assist with maintaining the Emergency Response Manual;
  • General office duties including, but not limited to, submitting work orders; ordering office supplies; reporting with campus vending machines; and, scheduling recurring meetings for operations and administrative staff members; and
  • Works as a team player on committees and special projects representing the SciTech Campus Executive Office including the annual holiday luncheon and/or other campus events.


Required Qualifications:

  • Outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including faculty and staff, students and the community;
  • Excellent verbal, written and interpersonal communication skills;
  • Experience with office administrative support including using computers to manage projects, calendars, schedules, and inventory;
  • Financial management and budgeting skills for handling billing and accounts receivable as well as managing the office operational budget;
  • The ability to exercise sound judgment and to function within defined guidelines and procedures to resolve routine issues and to make independent and logical decisions and be proactive to resolve issues within and outside of the department; and
  • Associate’s degree in business administration or a related field, or any equivalent combination of relevant education and experience.

Preferred Qualifications:

  • Previous knowledge of George Mason or other university experience is a plus; and
  • Working knowledge of university programs, processes and procedures including but not limited to Banner, MicroStrategy, eVerify, 25Live, Excel, FreshBooks, Outlook and purchasing and accounts payable.
Special Instructions to Applicants
For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
For Full Consideration, Apply by: 10/11/2022
Posting Date 09/13/2022
Job Close Date
Open Until Filled? Yes
Telework Friendly? Yes
Mason Ad Statement
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


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