ADMIN ASST (TEMP)

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Administrative Assistant is responsible for supporting the work of the Department of Earth and Environmental Sciences through providing support to the chair of the Alumni Engagement Committee and staff including meeting scheduling, managing calendars, managing access to resources, acting as alumni board liaison, and other related tasks. This role will require a person to have great problem-solving and organizational abilities.

Mission Statement

EARTH is a diverse and vibrant intellectual community dedicated to excellence through research and teaching.  The unit is home to approximately 40 faculty and 25 regular administrative and lab staff, 160 undergraduate majors, and 70 graduate students.  The mission of the department is to promote education and scientific discovery about our planet. We welcome all who are curious about the Earth and we strive to create an environment that is accessible and supportive to everyone.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Comprehensive administrative support, including scheduling, correspondence, meeting/small-scale event management, and occasional travel arrangements.

• Manage calendars and correspondence for chair of alumni engagement committee
• Organize and track progress on initiatives and planning
• Provide status updates to department Chief Administrator to facilitate coordination
• Manage department electronic alum resources (e.g., LinkedIn and UCAN group)
• Draft content/changes to electronic and printed materials
• Initiate payments/requisitions for services for outside vendors
• Other duties as assigned

Required Qualifications*

• Proficiency with Google Workspace products, including Gmail, Calendar, and Google Drive
• Excellent verbal and written communication skills, including spelling, grammar, and punctuation
• Demonstrated interpersonal skills and strong customer service skills
• Ability to exercise initiative, independent judgment, diplomacy, confidentiality and possess a positive service-oriented attitude. 
• Familiarity with higher education culture, reporting structure and decision-making
• Exceptional problem-solving skills

Additional Information

This is a 20-hour per week temporary position slated to last up to six months, based on the availability of work, availability of funding and overall performance.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.