ADMIN ASST (TEMP)

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Summary

The Division of Pulmonary and Critical Care Medicine is seeking an experienced administrative professional to support assigned faculty members.  The ideal candidate will be highly organized, detail-oriented and have a service-oriented attitude. The candidate will work closely with faculty and other administrative staff to manage faculty calendars, expense reimbursements, and assist faculty with all other administrative needs.  This is a hybrid position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

• Coordinate meetings, including reserving conference rooms, arranging zoom meetings, managing AV, assisting with conference materials, and attending meetings as needed 
• Prepare itineraries and coordinate domestic and international travel arrangements
• Support expense reimbursement for travel, membership renewals/dues, subscriptions, conference registrations and handle expense tracking and reporting
• Assist faculty with correspondence, maintain  Curriculum Vitae CV, biosketches and Other Support
• As part of the administrative team, participate in team meetings, assist team members, provide backup coverage for other administrative positions
• Perform other duties as assigned

Required Qualifications*

• H.S. diploma or equivalent combination of education and experience
• 1 year of administrative experience
• Excellent interpersonal skills 
• Excellent written and oral communication skills with the ability to effectively communicate and collaborate with colleagues
• Experience with spreadsheet and presentation applications including Excel, Word, and Teams
• Demonstrate ability to set priorities, handle multiple assignments, work collaboratively with team members, and meet competing deadlines
• Judgment while operating in a flexible and professional manner
• Knowledge of UM policies and procedures preferred

Desired Qualifications*

• Bachelor's or equivalent combination of education and experience
• 2-4 years of administrative experience

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.