Admin Asst Sr/Inter Healthcare

Details

Posted: 09-Apr-24

Location: Ann Arbor, Michigan

Salary: Open

Categories:

Staff/Administrative

Internal Number: 247359

The selected candidate will support the Department of Pharmacy at Michigan Medicine at multiple locations.  A cover letter is needed for this position. This position may be underfilled as an Administrative Assistant Intermediate.

• Supporting Pharmacy administrative needs at Michigan Medicine and Joy Rd. 
• Triage phone and email inquiries
• Conference room scheduling
• Onboarding/offboarding staff (pager requests, level 2 access, badge requests, folder permissions, email distribution groups)
• Sorting and distributing mail 
• Create/maintain blue folders and assist in valuation process
• Assist with licensure validation for staff
• Coverage for team member's time off at Joy Rd. location
• Ordering and maintaining supplies, including equipment requests
• Assist with payroll (time approvals)and human resource (posting, offers, PARS) requests
• Serve as a backup for leadership calendars, including meeting minutes
• Prepare receipts for deposits
• Exhibit excellent customer service
• Demonstrate initiative, independent judgement, attention to detail as well as the ability to prioritize work
• Other duties as assigned by manager

• High school diploma and 4+ years administrative experience (Senior Level). 2-4 years administrative experience (Intermediate Level)
• Proficient in the use of Excel, Outlook, Word and PowerPoint
• Ability to compose professional correspondence
• Excellent interpersonal skills
• Ability to multitask
• Ability to work independently and as part of a team

• Knowledge of eRecruit
• Knowledge of MPathways
• Exceptional problem-solving skills
• Reasonable knowledge of university policies and procedures

Monday-Friday 7:00am-3:30pm

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

 

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About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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