Admin Associate

Admin Associate - 24000000JA 

Description

 

Administrative Associate – World Languages and Cultures

Regular, Full-time, Market Range 04

Under the general supervision of the Business Manager, the Administrative Associate is responsible for providing assistance to approximately 50 lecturers, materials management/purchasing, event coordination and supporting the department's general administrative needs for a large and linguistically diverse academic unit comprised of roughly 130 professors, lecturers, GTAs, student workers and staff.

Lecturer Coordinator

• Compose Recommendation for Faculty Appointment (RFA) packets for Lecturers
• Completion of annual Non-Tenure Track Faculty Promotion process
• Responsible for New Hire Paperwork for Lecturers
• Submission of Annual Reviews to the Annual Performance and Planning Review website
• Manages Lecturer office space assignments; Submits requests to University Lock and Key Services

Materials Management: Purchasing/Renovations/Surplus

• Responsible for utilizing the Departmental Purchasing Card to order books, supplies, furniture, etc.
• Manages office space renovations to faculty specifications
• Monitor and purchase office supplies, paper, toner, etc.
• Arranges for old/obsolete items to be sent to Surplus

Event Coordination

• Help coordinate events hosted by the WLC department, including the Annual Departmental Award Ceremony
• Reserve event spaces on campus; Arrange for catering services
• Help publicize events through the University website, printed posters, digital media

Administrative

• Assist Guests, Students and Faculty coming into the main office
• Answer main phone line, advise on the proper course of action and direct inquiries to proper person

 

Qualifications

 

Required:

Education:

• High School Diploma

Experience:

• Three years of office experience

Knowledge, Skills and Abilities:

• Excellent communication and interpersonal skills
• Exceptional knowledge of Microsoft Office, Outlook, Word, Excel and Adobe
• Strong organizational skills and attention to detail
• Strong listening skills
• Excellent time management, ability to multi-task, and flexibility
• Strong front-office skills and ability to represent a diverse and creative unit

Preferred:

Education:

• Associate’s Degree

Experience:

• Three to five years of academic office experience

Knowledge, Skills and Abilities:

• Familiarity with or ability to master UT policy and procedures
• Ability to work independently

 

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-knoxville 
Organization
  World Languages & Cultures 
Schedule
  Full-time 
Campus/Institute  Knoxville 
Job Posting
  Mar 12, 2024, 2:09:19 PM