Admin Assistant to Exec Dir

The Department of Family and Community Medicine is seeking a professional, customer service focused individual to serve the Chair of the department. The successful candidate will provide administrative support to the Department Chairperson in managing and overseeing the day-to-day activities to include over 80+ faculty, 45 residents and approximately 50 staff members. Under direct supervision, the individual will coordinate, oversee, and/or perform a wide variety of administrative, customer service, and program support activities on behalf of the Chair and Executive Committee of the Department of Family & Community Medicine. 

·         This person will serve as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. 

·         Coordinate the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. 

·         May serve on a variety of committees in a support capacity. 

·         May assist with promotional materials, and/or program implementation, administration, and reporting.

·         Executive support for Chair and Department Administrator including managing calendars, schedules, correspondence.

·         Creating travel documentation, arranging travel and reimbursements

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

·        Ability to manage multiple priorities

·        Coordination of calendars, schedules, etc.

·        Project Management

·        Excellent customer service skills and the ability to handle difficult situations in a professional manner

·        Organizational skills and prioritize deadlines

·        Working with confidential information

·        Working with a diverse population

·        Documents preparation ((Use of Word, Excel, PowerPoint, Access, Outlook/GroupWise, Photoshop, and Illustrator)

·        Banner systems and P-card experience

  Decision making and problem solving.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.