Admin Assistant 2

Your coworkers are talented, hardworking, and caring people who work each day to make a difference.  You collaborate with these team members to find the best solutions to challenging issues in a fast-paced environment. Your work will advance clinical care, research, and education. The Pathology Department provides diagnostic services and specialized testing for patients and collaborates with hospital clinicians to customize each patient’s treatment based on their individual diagnosis.  

The University of New Mexico Health Sciences Center’s Department of Pathology is seeking a capable, self-motivated individual with excellent computer and communication skills to support the Hematopathology/Molecular Genetic Pathology Division located at TriCore Reference Laboratories as an Administrative Assistant 2.

The Administrative Assistant 2, working in conjunction with other administrative personnel, will provide administrative support for the Division’s faculty, residents, fellows, medical students, and staff. Duties include but are not limited to scheduling appointments/meetings, transcribing minutes, arranging travel, preparing itineraries, purchasing equipment/supplies, basic accounting, and quality assurance projects.  Working Monday – Friday, 8am to 5pm, with no scheduled weekends.

In addition, this position offers outstanding benefits including generous annual leave, tuition remission for courses at UNM, discounts for Popejoy Hall and Lobo sport tickets, as well as a comprehensive benefit package.  Occasional overtime and flexible schedule may be required to meet deadlines/coordinate special events.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Desired Qualifications:

• Previous experience working in a hospital or academic medicine setting
• Proficiency with Microsoft Office applications
• Prior responsibility managing multiple calendars
• Previous experience scheduling and coordinating meetings, guest speakers, and conferences, making travel arrangements and processing reimbursements.
• Experience composing and proofreading correspondence
• Experience using EndNote for preparing bibliographies
• Experience with purchasing and ordering
• Knowledge of scientific and/or medical terminology

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html . Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.