Admin and Events Coordinator

North Carolina State University, United States

Updated: about 1 month ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193885SP
Internal Recruitment No
Working Title Admin and Events Coordinator
Anticipated Hiring Range up to $45,000 (commensurate with education and experience)
Work Schedule Monday - Friday; 8am - 5pm
Job Location Raleigh, NC
Department Advanced Self-Powered Systems of Integrated Sensor Technologies (ASSIST)
About the Department
ASSIST is focused on development of ultra-low power, wearable electronics to correlate personal health and personal environmental exposure. The multi-university effort conducts nanotechnology research in energy harvesting, ULP electronics, sensors and radios and textiles-based wearable integration with the ultimate goal to positively impact global health.
Our Vision
We envision a paradigm shift in health informatics enabled by wearable nanotechnologies that monitor individual health parameters and environmental exposures. Long-term sensing will enable patients, doctors, and scientists to make direct correlations between health and environmental toxins leading to chronic disease prediction, management, and treatment. ASSIST advances will accelerate environmental health research and clinical trials as well as inform environmental policy.
Our Mission
Our mission is to use nanotechnology to improve global health by enabling a correlation between personal health and personal environment, and by empowering patients and doctors to manage wellness and improve quality of life.
Essential Job Duties
The Center hosts and number of virtual and in-person events every year. As the Admin. and Event Coordinator you will manage all aspects of event organization including but not limited to: venue, transportation, catering, posters, supplies, hotel, event registration, AV/IT support, parking, name tags, shipping of materials, marketing and website for events, post-event collection of presentations to link to the web, set-up signs/posters, on-site logistics coordination, virtual event platform management, etc. You will be responsible for working within budgetary guidelines provided by the Center as well as maintaining thorough documentation/analysis of each event. Center hosts a number of virtual and in-person events every year.
The following are a few of the annual events, in addition to ad-hoc events:
  • Annual Industry Advisory Board workshop
  • ASSIST Technical workshops
  • Scientific/Medical/Military advisory board meetings
  • Annual Leadership Team Retreat
  • Annual Site visit coordination and logistics
  • NC State Engineering Career Fair and Open Houses
  • Annual SLC Welcome Back Bash
  • ASSIST Seminar Series support
  • Trade Shows and Conferences
  • Other major ASSIST sponsored events
    • Summer camps for K-12 students
    • For-profit, industry-facing short courses
    • Supporting ad-hoc industry recruiting and retention events


In this role you will also be responsible for providing communications support by implementing the Center’s communication strategy as well as providing regular reports analyzing the impact, success, and suggested improvement of this strategy.
Day to day duties include:
  • Maintain and regularly update center contact lists (Google Groups, Mailchimp, website)
  • IT support/Computer/AV setup for Center meetings including monthly center updates, seminars, external visitors
  • Maintain IConS/ASSIST calendars

Furthermore you will provide administrative support to the program by:
  • Providing office-based administrative and meeting support to include center/institute-wide Updates, Quarterly Project Review, Leadership Meetings, and seminars as needed.
  • Onboarding new center/institute students, staff, and faculty
  • Monitor the center/institute’s email account, follow up on “Contact Us” requests.
  • Support front office-related inquiries, phone calls, and greet visitors.
  • Order supplies and equipment for the center’s/institute’s research and day-to-day operational projects.
  • Provides technical support for IConS/ASSIST website including, user accounts, forms, calendars, etc.
  • Maintains documentation on Google Drive.
Other Responsibilities

Qualifications


Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
 
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Excellent written, verbal, and excellent organizational skills.
  • Ability to multi-task and adjust priorities in a dynamic and face-paced environment.
  • Working knowledge of Google applications (such as Gmail, Google Docs, Google Sheets, etc).
  • High level of computer competency with spreadsheet and word processing software.
  • Independently able to support the functions of the center with/without the Director.
Preferred Qualifications
  • Event planning experience.
  • Communications experience.
  • Prior experience in a university setting (full or part-time).
  • Demonstrated written and verbal communication skills.
  • Prior experience with MS Word and Excel, Google Drive and Calendar.
  • Experience with website management.
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 03/08/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/14/2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
In addition to the application, candidates should attach a cover letter, CV, and contact information for three professional references

Position Details


Position Number 00110713
Position Type SHRA
Position Classification Band Title University Program Associate
Position Classification Band Level Journey
Position Classification Salary Range $31,200 - $56,545
Salary Grade Equivalency GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 140172 - Advanced Self-Powered Systems of Integrated Sensor Technologies (ASSIST)
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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